Onsite Office Manager (Contract-to-Hire) – Philadelphia

Aston Carter; False Pass (AK); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental vision

401(k) plan

Life insurance

Disability insurance

Health Spending Account

Transit benefits

Employee assistance program

Paid time off

Job summary

Aston Carter is seeking an Office Manager to oversee day-to-day operations and keep our Philadelphia office productive. You will coordinate visitors, arrange events, manage office services, and support onboarding while handling basic HR tasks.

This on-site contract-to-hire role requires strong organizational skills, proficiency with Microsoft Office, excellent communication, and discretion with confidential information.

Qualifications

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information professionally.
• Strong customer service and interpersonal skills.

Responsibilities

• Manage day-to-day office operations and administrative processes.
• Coordinate with vendors, handle office supplies, and manage facilities and office services.
• Schedule meetings, manage calendars, and arrange travel and company events.
• Handle invoices, purchase orders, expense reports, and budgeting tasks.
• Support onboarding processes, maintain employee records, and assist with basic HR functions.

Skills

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Confidentiality

Customer service

Job description

Aston Carter is seeking an Office Manager to oversee day-to-day operations and keep our Philadelphia office productive. You will coordinate visitors, arrange events, manage office services, and support onboarding while handling basic HR tasks.

This on-site contract-to-hire role requires strong organizational skills, proficiency with Microsoft Office, excellent communication, and discretion with confidential information.