Facilities Operations Coordinator - Miami (25h/wk, Contract)

Beacon Hill; Miami (FL); On-site; USD 33,000 - 37,000; Full time

Job summary

Beacon Hill is seeking a detail-oriented Facilities Coordinator in Miami to support daily facilities operations onsite. The role involves coordinating vendors, maintaining building operations, and fostering strong relationships with internal and external stakeholders in a fast-paced environment.

The ideal candidate holds a Bachelor's degree, can work independently, and communicates effectively. This contract position runs through January 2027 with a 25-hour workweek, 8:00 AM–1:00 PM,

Qualifications

• Bachelor's degree in a related field.
• Strong working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to work independently while collaborating within a team.
• Self-starter with a positive, energetic, and professional attitude.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and remain flexible.

Responsibilities

• Coordinate day-to-day support for a small facilities team.
• Build and maintain relationships with clients, property managers, landlords, and service providers.
• Oversee on-site contractors to meet standards and expectations.
• Assist with vendor selection and sourcing of services as needed.
• Participate in financial administration, including purchase orders and expense tracking.
• Support accrual reporting and monitor financial records.
• Perform routine building inspections and safety reviews.
• Assist with risk management initiatives and industry best practices.
• Help ensure the facility remains clean, organized, and well-maintained.
• Support business continuity and disaster recovery planning.
• Follow incident management and escalation procedures.
• Prepare information for reports and assist with special projects.
• Help achieve service standards and contractual commitments.

Skills

Microsoft Word

Microsoft Excel

Outlook

Independent worker

Team collaboration

Education

Bachelor's degree in related field

Job description

Beacon Hill is seeking a detail-oriented Facilities Coordinator in Miami to support daily facilities operations onsite. The role involves coordinating vendors, maintaining building operations, and fostering strong relationships with internal and external stakeholders in a fast-paced environment.

The ideal candidate holds a Bachelor's degree, can work independently, and communicates effectively. This contract position runs through January 2027 with a 25-hour workweek, 8:00 AM–1:00 PM,