Facilities Coordinator 5

Aston Carter; Miami (FL); On-site; USD 27,000 - 39,000; Part time

Job summary

Aston Carter is seeking a Facilities Coordinator for a part-time, onsite role in Miami, FL. The position supports a small team, coordinates vendors and contractors, and handles procurement, finance tasks, and reporting.

The ideal candidate will have a related degree, strong communication, and proficiency in MS Office. The role requires flexibility, reliability, and adherence to safety and risk management practices in a fast-paced facility environment.

Qualifications

• Ability to work independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Strong MS Word, Excel, and Outlook proficiency.

Responsibilities

• Monitor the performance of and coordinate a small team of multi-skilled operatives.
• Develop close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors.
• Assist in the management of on-site contractors to ensure they perform to the required standards.
• Procure vendors and services as required.
• Assist in financial processes to ensure timely and accurate completion.
• Manage purchase orders in the internal financial management platform promptly and accurately.
• Assist with monthly accrual reports and monitor finance trackers.
• Conduct site inspections, assessments, regular audits, and carry out safety and building procedures.
• Assist in the implementation of the property risk management program and industry best practice operations.
• Maintain premises in a neat and good working condition at all times.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation and incident reporting procedures.
• Provide support for regular management reports and projects as required.
• Achieve KPI and SLA targets.

Skills

Independence

Teamwork

Self-motivated

Communication

Pressure handling

MS Word

Excel

Outlook

Education

Bachelor's degree

Tools

MS Word

Excel

Outlook

Job description

Job Title: Facilities Coordinator (Part-Time) Job Description

The primary role of a Facilities Coordinator is to provide support for and coordinate a small team of multi-skilled operatives. This position is essential in developing close working relationships with key stakeholders, including client partners, landlords, managing agents, and various facilities vendors. The individual in this role ensures that all tasks are completed accurately and in a timely manner, contributing to the smooth operation of the facilities.

Responsibilities

• Monitor the performance of and coordinate a small team of multi-skilled operatives.
• Develop close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors.
• Assist in the management of on-site contractors to ensure they perform to the required standards.
• Procure vendors and services as required.
• Assist in financial processes to ensure timely and accurate completion.
• Manage purchase orders in the internal financial management platform promptly and accurately.
• Assist with monthly accrual reports and monitor finance trackers.
• Conduct site inspections, assessments, regular audits, and carry out safety and building procedures.
• Assist in the implementation of the property risk management program and industry best practice operations.
• Maintain premises in a neat and good working condition at all times.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation and incident reporting procedures.
• Provide support for regular management reports and projects as required.
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Essential Skills

• Ability to work both independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and be flexible.
• Strong understanding of Microsoft Word, Excel, and Outlook.

Additional Skills & Qualifications

• Bachelor's degree in a related field.
• Clean driving record.

Work Environment

This role requires working 25 hours per week at the facility located at 6330 NE Fourth Court, Miami, Florida. The work environment involves interaction with various stakeholders and requires adherence to established procedures and standards. The position demands flexibility and the ability to respond to facility emergencies or changes in schedule promptly.

Job Type & Location

This is a Contract position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miami,FL.

Application Deadline

This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.