Part-Time Executive Assistant to Director | Board & Donor Relations

Women's Shelter and Support Center; Minnesota; On-site; USD 16,000 - 30,000; Part time

Job summary

Women's Shelter and Support Center in Minnesota is seeking an Executive Assistant (part-time) to support the Executive Director and operations. You will manage calendars, coordinate meetings, prepare documents, and assist with board materials, donor relations, and special projects.

The role requires excellent organization, discrete handling of confidential information, and the ability to work independently while juggling multiple priorities and deadlines in a collaborative nonprofit environment.

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities and meet deadlines.
• Ability to represent Women's Shelter and Support Center professionally and positively.
• Ability to work effectively with individuals from diverse backgrounds.
• Ability to establish and maintain positive working relationships with staff, board members, volunteers, donors, and community partners.

Responsibilities

• Provides administrative support to the Executive Director/Director Team/Admin.
• Maintains Executive Director's calendar, schedules meetings, and coordinates appointments.
• Assists with preparation of correspondence, reports, presentations, and other organizational documents.
• Coordinates meeting logistics, including scheduling, room reservations, agendas, and meeting materials.
• Records and distributes meeting minutes as assigned.
• Assists with maintaining organizational records, files, and confidential documents.
• Serves as a professional point of contact for board members, donors, community partners, vendors, and the public.
• Assists with coordination of board and committee meetings, including distribution of meeting materials.
• Supports fundraising, capital campaign, donor stewardship, and community engagement activities as assigned.
• Assists with special projects, events, and organizational initiatives.
• Maintains confidentiality regarding all agency, employee, board, donor, and client information.

Skills

Organization

Communication

Confidentiality

Independent work

Multitasking

Professional representation

Diversity sensitivity

Stakeholder relations

Job description

Women's Shelter and Support Center in Minnesota is seeking an Executive Assistant (part-time) to support the Executive Director and operations. You will manage calendars, coordinate meetings, prepare documents, and assist with board materials, donor relations, and special projects.

The role requires excellent organization, discrete handling of confidential information, and the ability to work independently while juggling multiple priorities and deadlines in a collaborative nonprofit environment.