Part-Time Executive Assistant — Board & Donor Relations

Women's Shelter and Support Center; United States; On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

401(k) matching

Paid time off

Job summary

WOMEN’S SHELTER INC. is seeking an Executive Assistant (Part-Time, 20-25 Hours Per Week) to support the Executive Director and the organization’s operations in Minnesota. You will handle scheduling, correspondence, board support, meeting coordination, and donor relations.

You will manage calendars, prepare reports, and assist with confidential files and special projects, ensuring professional day-to-day operations and a strong point of contact with stakeholders.

Qualifications

• Associate’s degree or equivalent combination of education and administrative experience preferred.
• Minimum of two years of administrative support experience preferred.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with database, donor management, or CRM software preferred.

Responsibilities

• Provides administrative support to the Executive Director/Director Team/Admin.
• Maintains Executive Director’s calendar, schedules meetings, and coordinates appointments.
• Assists with preparation of correspondence, reports, presentations, and other organizational documents.
• Coordinates meeting logistics, including scheduling, room reservations, agendas, and meeting materials.
• Records and distributes meeting minutes as assigned.
• Assists with maintaining organizational records, files, and confidential documents.
• Serves as a professional point of contact for board members, donors, community partners, vendors, and the public.
• Assists with coordination of board and committee meetings, including distribution of meeting materials.
• Supports fundraising, capital campaign, donor stewardship, and community engagement activities as assigned.
• Assists with special projects, events, and organizational initiatives.
• Maintains confidentiality regarding all agency, employee, board, donor, and client information.
• Performs related duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Confidentiality

Independent work

Multitasking

Team collaboration

Education

Associate’s degree

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

WOMEN’S SHELTER INC. is seeking an Executive Assistant (Part-Time, 20-25 Hours Per Week) to support the Executive Director and the organization’s operations in Minnesota. You will handle scheduling, correspondence, board support, meeting coordination, and donor relations.

You will manage calendars, prepare reports, and assist with confidential files and special projects, ensuring professional day-to-day operations and a strong point of contact with stakeholders.