Executive Assistant

Jimmy Jazz; Baltimore (MD); On-site; USD 28,000 - 34,000; Part time

Job summary

Jimmy Jazz is seeking a Part-Time Executive Assistant to provide high-level administrative support to the Executive Director and senior staff. You will manage calendars, coordinate meetings, and prepare materials to keep leadership and board operations running smoothly.

The role requires meticulous organization, discretion, strong written and verbal communication, and a commitment to confidentiality and trauma-informed, survivor-centered values consistent with our mission.

Qualifications

• 3+ years of administrative or executive support experience; nonprofit experience preferred.
• Excellent written and verbal communication skills.
• Strong organization and the ability to manage competing priorities.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Sound judgment and a firm commitment to confidentiality.
• A commitment to trauma-informed, survivor-centered values and to diversity, equity, and inclusion.

Responsibilities

• Manage the Executive Director's calendar, scheduling, and meeting logistics
• Prepare correspondence, agendas, meeting materials, and presentations
• Coordinate Board of Directors and committee meetings, including packets, minutes, and follow-up
• Serve as a professional, warm first point of contact for board members, partners, funders, and staff
• Track deadlines, action items, and follow-through on priority projects
• Keep files and records organized and confidential
• Support special projects and events as needed

Skills

Administrative experience

Communication skills

Organizational skills

MS 365

Discretion

Confidentiality

Education

High school diploma

Tools

Microsoft 365

Job description

• Base Pay $20.00 - $25.00 / Hour
• Employee Type Part Time Non-Exempt
• Required Degree High school

Description

Position Summary
The Part-Time Executive Assistant gives high-level administrative support to the Executive Director and other senior director staff. The role helps leadership run smoothly through careful calendar management, clear communication, and board coordination. The right person is organized, discreet, and moved by our mission.

Key Responsibilities

• Manage the Executive Director's calendar, scheduling, and meeting logistics
• Prepare correspondence, agendas, meeting materials, and presentations
• Coordinate Board of Directors and committee meetings, including packets, minutes, and follow-up
• Serve as a professional, warm first point of contact for board members, partners, funders, and staff
• Track deadlines, action items, and follow-through on priority projects
• Keep files and records organized and confidential
• Support special projects and events as needed

Qualifications

• 3+ years of administrative or executive support experience; nonprofit experience preferred
• Excellent written and verbal communication skills
• Strong organization and the ability to manage competing priorities
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Sound judgment and a firm commitment to confidentiality
• A commitment to trauma-informed, survivor-centered values and to diversity, equity, and inclusion