Part-Time Executive Assistant to Debt & Portfolio Director

Texas Water Development Board; Austin (TX); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Flexible Spending Account

Flexible work options

Work-life balance

Job summary

The Texas Water Development Board is seeking a part-time executive administrative support professional to assist the Debt and Portfolio Management Division and Finance Office. The role includes calendar management for the Director, travel coordination, and document preparation in a confidential environment.

You will handle a variety of administrative duties, ensure compliance with the agency style guide, and support organizational processes while maintaining sensitive information.

Qualifications

• Bachelor's degree from an accredited four-year college or university.
• Two years of experience providing complex office management and executive-level support.
• Relevant education and experience can be substituted for each other on a year-for-year basis.

Responsibilities

• Provides guidance regarding agency administrative processes.
• Coordinates the calendar for the Director of Debt and Portfolio Management.
• Identifies and corrects administrative deficiencies or lack of compliance with existing processes.
• Prepares and/ or edits for accuracy and distributes various documents, including correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets.
• Ensures all documentation is compliant with agency style guide.
• Reviews reports and correspondence for accuracy.
• Maintains filing in accordance with office guidelines including scanning and filing of documents.
• Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents.
• Coordinates meetings, conferences, and training sessions.
• Provides rotating coverage and support for the agency's main telephone line.
• May assist the Director of Debt and Portfolio Management with general human resource management actions and posting of positions.
• May assist in the development of training material.
• May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures.
• May assist in the fiscal note routing process during legislative sessions.
• Assists in managing and maintaining schedules, preparation of travel arrangements, travel documentation, and expenditure requisitions.
• Maintains confidential and sensitive information.
• Ensures individual and team files are appropriately maintained and timely disposed of.
• Maintains required certification and licenses and meets continuing education needs.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Skills

Calendar management

Communication

Time management

Attention to detail

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Word

Excel

Teams

Outlook

DocuSign

Adobe

SharePoint

Job description

The Texas Water Development Board is seeking a part-time executive administrative support professional to assist the Debt and Portfolio Management Division and Finance Office. The role includes calendar management for the Director, travel coordination, and document preparation in a confidential environment.

You will handle a variety of administrative duties, ensure compliance with the agency style guide, and support organizational processes while maintaining sensitive information.