Administrative Assistant

Ascendo-Resources; New York (NY); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Ascendo-Resources is seeking a Part-Time Administrative Assistant to support a Board member and the CEO in a hybrid environment in New York. The role requires strong administrative and communication skills, with a focus on reliable calendar management, meeting coordination, and professional correspondence.

The position offers part-time hours, a predictable afternoon schedule, and onsite attendance for meetings and events as needed.

Qualifications

• 2+ years of administrative support experience, preferably supporting senior leaders.
• Strong calendar management and meeting coordination skills.
• Excellent written and verbal communication abilities.
• Experience coordinating travel and preparing expense reports.
• Ability to multitask and adapt to changing priorities.

Responsibilities

• Provide administrative support to a Board member and the CEO.
• Manage calendars, schedule appointments, and coordinate meetings.
• Organize meeting logistics, events, and related materials.
• Monitor and respond to emails and calls, directing inquiries appropriately.
• Draft and organize correspondence, documents, and records.
• Coordinate travel arrangements and expense reports when needed.
• Track follow-ups, deadlines, and outstanding requests.
• Maintain organized files and handle confidential information with discretion.
• Adapt to changing executive and Board needs, including occasional onsite support.

Skills

Calendar management

Meeting coordination

Communication

Travel coordination

Expense reports

Multitasking

Attention to detail

Independence

Bilingual English Spanish

Job description

Part-Time Administrative Assistant | Hybrid | $20–$30/hour

About the Opportunity

A mission-driven nonprofit organization is seeking a dependable, highly organized Part-Time Administrative Assistant to provide direct support to a Board member and the CEO. This is an ongoing temporary opportunity for someone with strong administrative and communication skills who can manage competing priorities, coordinate meetings, and keep daily executive support functions running smoothly.

The ideal candidate is proactive, professional, detail-oriented, and comfortable working in a flexible, part-time environment. Bilingual English/Spanish proficiency is highly preferred.

Position Details

• Title: Part-Time Administrative Assistant
• Pay Rate: $20–$30/hour
• Schedule: Monday–Friday, 2:00 PM–6:00 PM
• Hours: Minimum of 20 hours per week, with potential for additional hours based on business needs
• Work Arrangement: Hybrid, with onsite attendance as needed for meetings and events
• Employment Type: Ongoing temporary assignment
• Interview Process: Virtual interview with a Board member
• Start Date: ASAP

Key Responsibilities

• Provide administrative support to a Board member and the CEO.
• Manage calendars, schedule appointments, and coordinate meetings.
• Organize meeting logistics, events, and related materials.
• Monitor and respond to emails, answer calls, and direct inquiries appropriately.
• Draft and organize correspondence, documents, and administrative records.
• Coordinate travel arrangements and prepare expense reports as needed.
• Track follow-ups, deadlines, and outstanding requests.
• Maintain organized files and handle confidential information with discretion.
• Adapt to changing executive and Board needs, including occasional onsite support.

Qualifications

• At least 2 years of administrative support experience, preferably supporting senior leaders or executives.
• Strong calendar management, meeting coordination, and organizational skills.
• Excellent written and verbal communication skills.
• Experience coordinating travel, preparing expense reports, and managing meeting logistics.
• Ability to multitask, prioritize responsibilities, and adapt to changing needs.
• Strong attention to detail, professionalism, and interpersonal skills.
• Ability to work independently while maintaining effective communication with leadership and colleagues.
• Bilingual English/Spanish proficiency is highly preferred.
• Flexibility to attend onsite meetings or events when needed.

Benefits

Ascendo