Part-Time Executive Assistant to C-Suite

Preventive-Measures; United States; On-site; USD 28,000 - 34,000; Part time

Job summary

Preventive-Measures is seeking an Executive Assistant in the US for part-time support to executives in a fast-paced, collaborative environment. The role requires extreme attention to detail, discretion with confidential information, and the ability to manage calendars, travel, and communications.

Responsibilities include preparing documents in Word, Excel, and PowerPoint; arranging travel and expenses; screening calls; and drafting internal announcements.

Qualifications

• Associate's degree preferred, but not required.
• Three to five years of administrative experience.
• Three to five years of executive assistant experience.
• 3-5 years of work experience in an office setting.
• Business sense - can decipher priorities and make sound judgments.
• Commitment to excellence - perform duties at a high level consistently.
• Excellent communicator - interact with people at all levels professionally.
• Demonstrate ability to work with sensitive information.
• Team player - has team-oriented experience.

Responsibilities

• Manage sensitive matters with confidentiality and discretion, especially decisions impacting global operations.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents.
• Arrange travel and accommodations for executives; prepare expense reports.
• Screen calls; take messages and relay information to staff.
• Excellent communication and time-management; meet deadlines.
• Function well in a fast-paced environment and support executives as needed.
• Draft and prepare internal announcements and board-related correspondence.
• Be responsive to emails/texts/phone calls, including outside hours as needed.
• Represent the company positively with sound judgment.
• Organize complex calendars and resolve scheduling issues.

Skills

Communication skills

Education

Associate's degree preferred, but not required

Tools

Microsoft Office

Job description

Preventive-Measures is seeking an Executive Assistant in the US for part-time support to executives in a fast-paced, collaborative environment. The role requires extreme attention to detail, discretion with confidential information, and the ability to manage calendars, travel, and communications.

Responsibilities include preparing documents in Word, Excel, and PowerPoint; arranging travel and expenses; screening calls; and drafting internal announcements.