Part-Time Executive Assistant: Scheduling & Recruiting Support

Phoenix Staff; Phoenix (AZ); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Phoenix Staff is seeking a highly organized Executive Assistant to provide part-time support to company leadership in a fast-paced recruiting environment. The role focuses on keeping leadership organized, reducing administrative noise, and ensuring timely handling of communications, scheduling, and recruiting follow-ups.

The ideal candidate will bring structure to a busy inbox and calendar, assess priorities, route information to the right team members, and suggest more efficient ways to manage

Qualifications

• Experience in executive support or administrative support.
• Strong organizational skills with ability to prioritize many items.
• Experience managing calendars and scheduling meetings or interviews.
• Strong email management and professional correspondence skills.
• Ability to summarize information and surface key actions.

Responsibilities

• Monitor and organize a high-volume Outlook inbox and prioritize messages.
• Summarize emails and open items for leadership decisions.
• Route information to recruiters and team members to reduce back-and-forth.
• Coordinate interview scheduling and manage calendar changes.
• Maintain leadership calendars and assist with travel planning and booking.
• Track recruiting activity and ensure notes are documented or routed to recruiters.
• Assist with applicant management and basic candidate communications.

Skills

Executive support

Calendar management

Recruiting coordination

HR coordination

Email management

Tools

Outlook

Microsoft 365

ATS experience

Job description

Phoenix Staff is seeking a highly organized Executive Assistant to provide part-time support to company leadership in a fast-paced recruiting environment. The role focuses on keeping leadership organized, reducing administrative noise, and ensuring timely handling of communications, scheduling, and recruiting follow-ups.

The ideal candidate will bring structure to a busy inbox and calendar, assess priorities, route information to the right team members, and suggest more efficient ways to manage