Part-Time Executive Assistant & Chamber Operations

Garden City Chamber of Commerce-Idaho; Boise (ID); On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

40 hours PTO per year

6 paid holidays per year

Mileage reimbursement

Discretionary annual bonus

Job summary

The Garden City Chamber of Commerce is seeking an Executive Assistant / Chamber Operations to support day-to-day operations in Boise. This hands-on role focuses on running the organization smoothly while engaging with business owners, members and partners.

The ideal candidate is highly organized, proactive, energetic, and comfortable coordinating events, managing schedules, and handling administrative tasks with discretion.

Qualifications

• Energetic, personable and engaging, with a genuine enjoyment of working with people.
• Exceptionally organized and detail-oriented.
• Proactive and able to anticipate what needs to happen next.
• Able to work independently with limited day-to-day supervision.
• Flexible and able to adjust when priorities or schedules change.

Responsibilities

• Coordinate Chamber events, including timelines, logistics, vendors, registration, setup, day-of-event support and follow-up.
• Serve as a welcoming, professional and engaging Chamber presence at events and member activities.
• Maintain the Chamber's master calendar, schedules, deadlines and recurring activities.
• Provide administrative support to the Executive Director.
• Manage scheduling and help organize priorities and follow-up items.
• Assist with accounts receivable and accounts payable administration, invoice tracking and financial documentation.
• Manage and schedule Chamber social media content and assist with Chamber communications.
• Respond to routine member and community inquiries in a friendly, professional and timely manner.
• Coordinate soccer ticket distribution and maintain accurate ticket records.
• Assist with Board and committee meeting preparation, scheduling and follow-up.
• Maintain organized Chamber files, records, email and administrative systems.
• Coordinate with vendors and community partners as needed.
• Track open projects and proactively communicate upcoming deadlines, issues and next steps.

Skills

Event coordination

Calendar management

Customer service

Proactive prioritization

Communication

Tools

Microsoft Office

QuickBooks

Calendar apps

Job description

The Garden City Chamber of Commerce is seeking an Executive Assistant / Chamber Operations to support day-to-day operations in Boise. This hands-on role focuses on running the organization smoothly while engaging with business owners, members and partners.

The ideal candidate is highly organized, proactive, energetic, and comfortable coordinating events, managing schedules, and handling administrative tasks with discretion.