Executive Assistant/Chamber Operations

Garden City Chamber of Commerce-Idaho; Boise (ID); Presencial; USD 30.000 - 42.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

40 hours PTO per year

6 paid holidays per year

Mileage reimbursement

Discretionary annual bonus

Descripción de la vacante

The Garden City Chamber of Commerce is seeking an Executive Assistant / Chamber Operations to support day-to-day operations in Boise. This hands-on role focuses on running the organization smoothly while engaging with business owners, members and partners.

The ideal candidate is highly organized, proactive, energetic, and comfortable coordinating events, managing schedules, and handling administrative tasks with discretion.

Formación

• Energetic, personable and engaging, with a genuine enjoyment of working with people.
• Exceptionally organized and detail-oriented.
• Proactive and able to anticipate what needs to happen next.
• Able to work independently with limited day-to-day supervision.
• Flexible and able to adjust when priorities or schedules change.

Responsabilidades

• Coordinate Chamber events, including timelines, logistics, vendors, registration, setup, day-of-event support and follow-up.
• Serve as a welcoming, professional and engaging Chamber presence at events and member activities.
• Maintain the Chamber's master calendar, schedules, deadlines and recurring activities.
• Provide administrative support to the Executive Director.
• Manage scheduling and help organize priorities and follow-up items.
• Assist with accounts receivable and accounts payable administration, invoice tracking and financial documentation.
• Manage and schedule Chamber social media content and assist with Chamber communications.
• Respond to routine member and community inquiries in a friendly, professional and timely manner.
• Coordinate soccer ticket distribution and maintain accurate ticket records.
• Assist with Board and committee meeting preparation, scheduling and follow-up.
• Maintain organized Chamber files, records, email and administrative systems.
• Coordinate with vendors and community partners as needed.
• Track open projects and proactively communicate upcoming deadlines, issues and next steps.

Conocimientos

Event coordination

Calendar management

Customer service

Proactive prioritization

Communication

Herramientas

Microsoft Office

QuickBooks

Calendar apps

Descripción del empleo

The Garden City Chamber of Commerce is seeking a highly organized, proactive, energetic and engaging Executive Assistant / Chamber Operations professional to support the day-to-day operations of the Chamber.

This is a hands-on position for someone who enjoys keeping an organization running smoothly while also being an active and welcoming presence within our business community. The ideal candidate enjoys working with people, brings positive energy to Chamber events and interactions, and is comfortable engaging with business owners, members and community partners.

We are looking for someone who does not simply wait to be told what to do next. The ideal candidate sees what is coming, establishes priorities, communicates proactively and follows projects through to completion.

Key Responsibilities

• Coordinate Chamber events, including timelines, logistics, vendors, registration, setup, day-of-event support and follow-up
• Serve as a welcoming, professional and engaging Chamber presence at events and member activities
• Maintain the Chamber's master calendar, schedules, deadlines and recurring activities
• Provide administrative support to the Executive Director
• Manage scheduling and help organize priorities and follow-up items
• Assist with accounts receivable and accounts payable administration, invoice tracking and financial documentation
• Manage and schedule Chamber social media content and assist with Chamber communications
• Respond to routine member and community inquiries in a friendly, professional and timely manner
• Coordinate soccer ticket distribution and maintain accurate ticket records
• Assist with Board and committee meeting preparation, scheduling and follow-up
• Maintain organized Chamber files, records, email and administrative systems
• Coordinate with vendors and community partners as needed
• Track open projects and proactively communicate upcoming deadlines, issues and next steps

This position is not responsible for membership sales, fundraising or sponsorship sales.

What We're Looking For

• Energetic, personable and engaging, with a genuine enjoyment of working with people
• Friendly and welcoming, with the ability to make Chamber members and guests feel comfortable and connected
• Exceptionally organized and detail-oriented
• Proactive and able to anticipate what needs to happen next
• Dependable and consistent with follow-through
• Comfortable managing multiple priorities and deadlines
• Able to work independently with limited day-to-day supervision
• Flexible and able to adjust when priorities or schedules change
• Professional and confident communicating with business owners, community leaders, Chamber members and vendors
• Comfortable representing the Chamber at events and community activities
• Comfortable with technology, email, calendars, social media and common office applications
• Able to handle confidential Chamber, member and financial information appropriately
• Willing to take ownership of responsibilities and communicate when something needs attention

Schedule

This is a part-time position averaging approximately 20 hours per week. The position requires flexibility to support Chamber activities and events. Some Chamber events may occur outside the employee's normal work schedule. Required and approved event work is paid working time.

$26.00 per hour

Approximately 20 hours per week

40 hours of paid time off annually, subject to final Chamber policy

Approximately 6 paid holidays annually, subject to final Chamber policy

Approved business mileage reimbursement

Performance reviews and opportunities for compensation growth based on performance, responsibilities and Chamber budget

Potential discretionary annual performance bonus based on individual and organizational performance

About the Garden City Chamber of Commerce

The Garden City Chamber of Commerce supports and connects the Garden City business community through networking, education, community partnerships, events and opportunities for local businesses to build meaningful relationships.

Our Chamber is active, welcoming and relationship-driven. The Executive Assistant / Chamber Operations position plays an important role in creating that experience. We are looking for someone who can be highly organized behind the scenes while also bringing energy, warmth and enthusiasm when interacting with our members and community.

Garden City Chamber of Commerce | Garden City, Idaho

Garden City Chamber of Commerce | Executive Assistant / Chamber Operations