Part-Time Executive Assistant: Board & Ops (Hybrid)

National Opera Center; Boston, Northern (MA, KY); Hybrid; USD 25,000 - 28,000; Part time

Benefits offered by this job

Pay range

Hybrid work

Job summary

National Opera Center is seeking a Part-Time Executive Administrative Assistant to provide administrative, operational, and office support to the Executive Office. You will assist with scheduling, meeting coordination, board and stakeholder engagement, and maintain records.

The role emphasizes organization, attention to detail, and discretion, with hybrid/remote work and one to two in-person days in Boston.

Qualifications

• 1+ years of administrative/office support experience preferred.
• Strong organizational skills and ability to manage multiple tasks.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Outlook and standard office software.
• Experience with data entry and maintaining accurate records.
• Ability to handle confidential information professionally and discreetly.
• Availability to work onsite on Mondays and Tuesdays.
• Experience with CRM databases (such as Tessitura) and project management tools (such as Asana) is a plus but not required.

Responsibilities

• Provide administrative support to the Executive Office, including scheduling, meeting coordination, and preparation of materials.
• Support Board meetings and executive stakeholder meetings through setup, guest reception, onsite assistance, and post-meeting breakdown.
• Track action items and assist with follow-up communications as assigned.
• Perform a variety of administrative and office-based tasks to support daily operations.
• Assist with document management, filing, correspondence, and general office organization.
• Support special projects and departmental initiatives as needed.
• Serve as a professional point of contact for visitors, guests, and stakeholders.
• Maintain accurate records through data entry and database updates.
• Utilize project management and collaboration tools to support workflow tracking and task coordination.
• Provide backup support for the Executive Administrator during planned and unplanned absences, helping ensure continuity of Executive Office operations.
• Support onsite office coverage on Mondays and Tuesdays and other times as needed.

Skills

Organizational skills

Attention to detail

Communication

Microsoft Outlook

Data entry

Discretion/confidentiality

Tessitura (CRM)

Asana (PM)

Tools

Microsoft Outlook

Tessitura

Asana

Job description

National Opera Center is seeking a Part-Time Executive Administrative Assistant to provide administrative, operational, and office support to the Executive Office. You will assist with scheduling, meeting coordination, board and stakeholder engagement, and maintain records.

The role emphasizes organization, attention to detail, and discretion, with hybrid/remote work and one to two in-person days in Boston.