Executive Assistant

Jewish Vocational Service (JVS); Kansas City (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

Jewish Vocational Service (JVS) in Kansas City, MO seeks an Executive Assistant to provide comprehensive support to the Executive Director and the executive team. The role requires proactive thinking, attention to detail, and the ability to manage multiple projects across areas.

Responsibilities include calendar management, meeting planning, board/committee coordination, and contributing to program activities. A BA or equivalent experience and at least 3 years in administration are required.

Qualifications

• BA required, can be substituted with equivalent experience.
• At least 3 years experience in administration, project management, office management or related field.

Responsibilities

• Supports the ED in day-to-day responsibilities, including managing calendars, planning meetings, preparing materials and other administrative tasks.
• Tracks ED’s commitments, goals, projects, tasks and deadlines.
• Works on special projects as assigned by ED, handles projects expeditiously and proactively; follow-through to successful completion.
• Researches and follows up on emerging issues.
• Manages all scheduling and meeting logistics for board and committee meetings.
• Assists executive team in preparing materials for board and committee meetings
• Drafts minutes to record board and committee meetings in a timely manner
• Assists board president with scheduling and communication needs
• Collaborates with admin in scheduling, logistics and communication for staff meetings, events, committees
• Manages intranet site to ensure information is relevant, comprehensive, and up to date
• Supports compliance activities by developing and monitoring internal reporting processes

Skills

BA or Equivalent

Administrative experience

Project management

Office management

Education

BA or equivalent

Job description

Description

The Executive Assistant is responsible for providing comprehensive support to the Executive Director, as well as to the executive team and board of directors. This dynamic position requires the ability to be proactive, think critically, have strong attention to detail and manage multiple projects in many different areas.

Administrative Support to Executive Director

• Supports the ED in her day-to-day responsibilities, including managing calendars, planning meetings, preparing materials and other administrative tasks
• Tracks ED’s commitments, goals, projects, tasks and deadlines
• Works on special projects as assigned by ED, handles projects expeditiously and proactively; follow-through to successful completion
• Researches and follows up on emerging issues

Coordinates Relationships with and Supports Board of Directors

• Manages all scheduling and meeting logistics for board and committee meetings.
• Assists executive team in preparing materials for board and committee meetings
• Drafts minutes to record board and committee meetings in a timely manner
• Assists board president with scheduling and communication needs

Support for Administrative and Program Activities

• Collaborates with admin in scheduling, logistics and communication for staff meetings, events, committees
• Manages intranet site to ensure information is relevant, comprehensive, and up to date
• Supports compliance activities by developing and monitoring internal reporting processes

Other Duties As Assigned

Requirements

Qualifications

• BA required, can be substituted with equivalent experience.
• At least 3 years experience in administration, project management, office management or related field

Working Conditions and Physical Effort

• Hours- 40 hours per week, flexible in person schedule
• Occasional travel to meetings or to make purchases in personal vehicle with mileage reimbursement
• The work is typically performed in an interior temperature-controlled office work environment. Position requires prolonged periods of sitting at a desk and working on a computer.
• Position requires occasional bending, squatting, sitting, standing, pulling, pushing, lifting, and moving items that may weigh up to 25 lbs.