Part-Time Executive Admin Specialist - Remote Options

Socket.dev; Virginia (MN); Hybrid; USD 27,000 - 36,000; Part time

Benefits offered by this job

Hybrid work schedule

Job summary

The Virginia Department of Social Services (VDSS) seeks a part-time Administrative Staff Specialist to support the Division Director and Local Training & Development team. Duties include coordinating meetings, preparing reports, processing invoices, and handling purchase orders.

This role emphasizes accuracy, organization, and proactive process improvements. Applicants should have executive-level administrative experience and strong MS Office proficiency.

Qualifications

• Previous experience providing administrative support to an executive leader.
• Coordinate multiple projects, assignments, and calendars with shifting priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office, Word, Excel, PowerPoint, Adobe Pro, Visio, MS Project, Outlook, SharePoint, and OneDrive.
• Identify and suggest process improvements for LTD services and operations.
• Advanced proofreading and writing clarity.
• Works collaboratively with others.
• Excellent organizational and time management skills.
• Excellent oral and written communication skills.

Responsibilities

• Support the Division Director and LTD team with general administrative tasks.
• Coordinate and schedule meetings and prepare materials.
• Prepare correspondence and reports and process invoices.
• Create and manage purchase orders and related paperwork.
• Assist with other duties as assigned.

Skills

Microsoft Office proficiency

Proofreading and writing

Organizational and time management

Oral and written communication

Executive coordination

Tools

Word

Excel

PowerPoint

Adobe Pro

Visio

MS Project

Outlook

SharePoint

OneDrive

Job description

The Virginia Department of Social Services (VDSS) seeks a part-time Administrative Staff Specialist to support the Division Director and Local Training & Development team. Duties include coordinating meetings, preparing reports, processing invoices, and handling purchase orders.

This role emphasizes accuracy, organization, and proactive process improvements. Applicants should have executive-level administrative experience and strong MS Office proficiency.