Part-Time Executive Admin & Logistics Specialist

Department of Social Service; Virginia (MN); Hybrid; USD 37,000 - 41,000; Part time

Job summary

Department of Social Services is seeking a part-time Administrative Staff Specialist to support the Division Director and the Local Training & Development team at the DSS Home Office. The role involves coordinating meetings, preparing documents, processing invoices, and handling purchase orders, with an emphasis on efficient administrative operations.

The position is hourly, limited to 1500 hours per year, averaging up to 29 hours per week, with a potential mix of onsite and remote work as

Qualifications

• Experience providing administrative support to an executive leader.
• Ability to coordinate multiple projects, assignments, and calendars with shifting priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office, Word, Excel, PowerPoint, Adobe Pro, Visio, MS Project, Outlook, SharePoint, and OneDrive.
• Demonstrated ability to identify and proactively suggest process improvements for the LTD team’s services and operations.
• Advanced proficiency in proofreading and writing clarity.
• Works collaboratively with others.
• Exhibits excellent organizational and time management skills.
• Excellent oral and written communication skills.

Responsibilities

• Provide general administrative support for the Division Director and Local Training & Development team.
• Coordinate and schedule meetings; prepare correspondence and reports.
• Process invoices and complete purchase orders.
• Assist with logistics and executive support as assigned.
• Support ongoing process improvements within the division.

Skills

Administrative support

Calendar coordination

Proofreading & writing

Time management

Oral & written communication

Teamwork

Organizational skills

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

SharePoint

OneDrive

Adobe Pro

Visio

MS Project

Job description

Department of Social Services is seeking a part-time Administrative Staff Specialist to support the Division Director and the Local Training & Development team at the DSS Home Office. The role involves coordinating meetings, preparing documents, processing invoices, and handling purchase orders, with an emphasis on efficient administrative operations.

The position is hourly, limited to 1500 hours per year, averaging up to 29 hours per week, with a potential mix of onsite and remote work as