Part-Time Executive Admin & Project Support (Hybrid)

Diverse Talent Pool; Cincinnati (OH); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan with company match

Job summary

Diverse Talent Pool is seeking an Administrative Services Officer to support executive management with administrative and financial project tasks. The role requires multi-tasking, strong written and verbal communication, and handling confidential information with discretion.

The position is part-time (minimum 20 hours weekly) with a hybrid schedule. Candidates should have an Associate’s degree (or equivalent) and at least 5 years of experience assisting senior management in financial settings.

Qualifications

• Associate’s degree in Business or Office Systems (or equivalent) strongly preferred.
• Minimum of 5 years related office work experience working with senior-level management.
• Experience in commercial/small business banking industry or financial setting is desirable.

Responsibilities

• Provide accurate and detailed administrative support related to storing, retrieving, and integrating information for dissemination to staff and clients.
• DATA entry support for all GCMI CRM and reporting systems.
• Organize and maintain files; manage projects; conduct research.
• Disseminate information via telephone, mail, websites, and e-mail.
• Greet, respond to, and direct customers or visitors professionally.
• Screen incoming calls and relay messages.
• Plan and coordinate meetings for the Executive Director.
• Maintain confidentiality of company information.
• Review financial reports and provide feedback on changes, errors, omissions.
• Produce reports; create spreadsheets; compose correspondence; manage databases; create presentations and documents.
• Coordinate resources to keep projects on schedule and achieve goals.
• Support preparation of reporting for GCMI funding sources.
• Track deadlines for annual renewals and certifications.
• Collaborate with marketing on loan client marketing and website updates.
• Collect and edit social impact information for loan clients, investors, Board, and staff.
• Draft materials for Board Meetings and presentations under Executive Director.
• Process and distribute mail.

Skills

Microsoft Office

Google Suite

Desktop publishing software

Digital graphics

Office equipment operation

Education

Associate’s degree in Business or Office Systems

Tools

CRM systems

Reporting systems

Job description

Diverse Talent Pool is seeking an Administrative Services Officer to support executive management with administrative and financial project tasks. The role requires multi-tasking, strong written and verbal communication, and handling confidential information with discretion.

The position is part-time (minimum 20 hours weekly) with a hybrid schedule. Candidates should have an Associate’s degree (or equivalent) and at least 5 years of experience assisting senior management in financial settings.