Part-Time Exec Assistant & Events Lead (Remote)

Letters Foundation and Learning by Giving Foundation - Boston, MA; Boston (MA); Hybrid; USD 30,000 - 42,000; Part time

Job summary

Letters Foundation and the Learning by Giving Foundation are seeking a part-time Executive Assistant in Boston. The role supports the Executive Director, coordinating schedules, events, travel, and communications with staff, volunteers, board members, and external partners.

The position emphasizes discretion, precision, and proactive problem-solving, with responsibilities spanning administrative, event planning, and stakeholder relations.

Qualifications

• At least 5 years of Executive Assistant experience, with event planning and/or Public Relations experience a plus.
• Impeccable integrity, judgment and discretion with a professional demeanor.
• Strong organizational and time management skills.
• Excellent written and oral communication with strong attention to detail.
• Diplomacy, judgment, initiative and problem-solving abilities.
• Strong multi-tasking skills; flexible and able to work under pressure.
• Adaptable, with a commitment to learning and growth; tech-savvy.
• Proficient with GSuite; Salesforce and Evernote preferred.

Responsibilities

• Manage Executive Director's schedule, including meetings with staff, volunteers, board members and external stakeholders, events, travel and conferences.
• Coordinate with the Director of Letters & Grants and the Associate Director of Operations for day-to-day activities.
• Strategically coordinate schedule based on priorities and urgent issues; prepare for all meetings.
• Assist with planning, deadlines, and meeting materials; track follow-ups.
• Arrange travel including transportation, lodging and logistics.
• Provide general office support and maintain sensitive files.
• Review and assess potential speaking and interview requests.
• Manage event logistics, budgets, venues, catering and transportation as needed.

Skills

Executive support

Event planning

Public relations

Written communication

Time management

Discretion

Diplomacy

Multitasking

Adaptability

GSuite proficiency

Tools

GSuite

Salesforce

Evernote

Job description

Letters Foundation and the Learning by Giving Foundation are seeking a part-time Executive Assistant in Boston. The role supports the Executive Director, coordinating schedules, events, travel, and communications with staff, volunteers, board members, and external partners.

The position emphasizes discretion, precision, and proactive problem-solving, with responsibilities spanning administrative, event planning, and stakeholder relations.