Foundation Executive Assistant & Events Coordinator

1434 Foundation - Boston, MA; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

The One Four Three Four Foundation is seeking an Executive Assistant/Office Administrator in Boston, MA. This role supports the Foundation’s Director, Grants Officer, and staff, ensuring a well-run office and efficient scheduling, travel, and correspondence.

Responsibilities include managing the Director’s calendar, coordinating meetings and events, handling front-d Desk duties, and overseeing office operations and IT needs. A proactive, discreet, and collaborative professional is essential.

Qualifications

• Three to four years of EA experience, with event planning and/or PR exposure a plus.
• Strong written and verbal communication; professional demeanor and discretion.

Responsibilities

• Provide executive support to the Director and Grants Officer.
• Manage the Director's calendar and travel arrangements.
• Greet visitors and handle front-office communications.
• Coordinate general office tasks and IT needs; maintain files and databases.
• Plan and manage special events and budgets for the Foundation.

Skills

Executive Assistant experience

Event planning

Public relations

Organizational skills

Communication skills

Tools

IT fluency

Job description

The One Four Three Four Foundation is seeking an Executive Assistant/Office Administrator in Boston, MA. This role supports the Foundation’s Director, Grants Officer, and staff, ensuring a well-run office and efficient scheduling, travel, and correspondence.

Responsibilities include managing the Director’s calendar, coordinating meetings and events, handling front-d Desk duties, and overseeing office operations and IT needs. A proactive, discreet, and collaborative professional is essential.