Part-Time Executive Assistant

The Mom Project; Needham (MA); On-site; USD 25,000 - 35,000; Part time

Job summary

The Mom Project is seeking an experienced Executive Assistant to work onsite in Needham, MA for 20 hours a week. This role involves supporting our CEO with various tasks including inbox management, calendar management, and booking meetings with clients.

Responsibilities also include travel coordination, data entry, and internal meeting preparation. Candidates should have strong organizational skills and experience in executive support roles.

Qualifications

• Experience in executive management and personal assistance roles.
• Strong organizational and communication skills.
• Proficiency in managing calendars and inboxes.

Responsibilities

• Keep CEO on time and prepared.
• Manage inbox and calendar effectively.
• Coordinate travel and personal meetings.

Job description

20 Hours/week (onsite), W2

Office Location- Needham, MA

• Executive Management (keeping our CEO on time, prepared & working on what they need to in order to meet deliverables)
• Inbox Management
• Calendar Management
• Phone Management
• Booking Meetings with Clients
• Travel and Personal Meeting Coordination
• Data Entry
• Manage Client Flow & Meetings
• Internal & Client Meeting Prep
• Quickbooks Entries
• Birthday Card & Gift Ordering
• Hostess Responsibilities (when clients arrive)