Part-Time Events & Admin Specialist

Kaleo Marketing, Inc.; Torrance (CA); On-site; USD 28,929 - 39,950; Part time

Job summary

Kaleo Marketing, Inc. is seeking an Events & Administrative Assistant to support event planning, marketing, and day‑to‑day administrative tasks in the office.

The role includes researching events for Southern California markets, maintaining calendars, contacting promoters, submitting applications, and coordinating social media content. This part‑time, in‑office position requires strong organizational skills, reliable communication, and the ability to multitask in a dynamic environment.

Qualifications

• Professional verbal and written communication with strong organizational and project management skills.
• Timely communication with event or venue partners and clients, meeting deadlines.
• Ability to multitask and prioritize in a fast-paced, multi-faceted environment and work well under pressure.
• Excellent internet search and research abilities.
• Teamwork and collaborative mindset in a fast-paced team environment.
• Proficiency with MS Office Suite (Excel and Word).
• Positive, professional attitude and reliability.
• Physical labor: occasional lifting up to 50 lbs.

Responsibilities

• Events Management: identify events for San Diego, LA and Orange County markets.
• Add prospective events to our calendar and contact event promoters for details.
• Submit event applications via email and platforms (Eventhub, Evently, Eventbrite).
• Manage and update company databases and event spreadsheets.
• Organize files in Google Drive and share event information with regional teams.
• Oversee inventory and restock equipment and supplies for events.
• Coordinate insurance certificates and vendor documentation.
• Create and publish content for social media and internal newsletters.

Skills

Verbal Communication

Written Communication

Organizational Skills

Project Management

Multitasking

Research Skills

Teamwork

Deadline Management

MS Office Suite

Internet Research

Tools

MS Excel

MS Word

Google Apps

Job description

Kaleo Marketing, Inc. is seeking an Events & Administrative Assistant to support event planning, marketing, and day‑to‑day administrative tasks in the office.

The role includes researching events for Southern California markets, maintaining calendars, contacting promoters, submitting applications, and coordinating social media content. This part‑time, in‑office position requires strong organizational skills, reliable communication, and the ability to multitask in a dynamic environment.