Events & Administrative Assistant

Kaleo Marketing; Torrance (CA); On-site; USD 28,929 - 39,950; Part time

Job summary

Kaleo Marketing is seeking a highly motivated Administrative and Events & Marketing Assistant for a part-time, in-office role in Torrance, CA. You will work Tue, Wed, and Fri, handling events research, outreach to promoters, and calendar management.

You will also support daily administrative tasks, create content for social media, assist with email marketing, and help with training materials and event logistics.

Qualifications

• Strong verbal and written communication; highly organized with good time management.
• Ability to multitask and meet deadlines in a fast-paced, creative environment.
• Experience with event planning, research, and outreach to promoters and venues.
• Proficiency in MS Excel and MS Word for data and document tasks.
• Comfort with managing calendars, emails and collaboration tools.

Responsibilities

• Manage and research events for San Diego, LA, and Orange County markets.
• Add prospective events to the calendar and contact promoters for details.
• Submit event applications via email and event platforms (Eventhub, Evently, Eventbrite).
• Admin tasks: update databases, file documents in Google Drive, share event info with teams.
• Manage inventory and restock equipment; coordinate insurance certificates.
• Create and publish content for social media and internal newsletters.
• Assist marketing with schedules and distribution; prepare materials for training.

Skills

Communication skills

Organizational skills

Project management

Multitasking

Internet search proficiency

Teamwork

MS Excel

MS Word

Professional attitude

Physical stamina

Tools

MS Office Suite

Eventbrite

Eventhub

Evently

Google Drive

Gmail/Google apps

Job description

We are seeking a highly motivated Administrative and Events & Marketing Assistant.

This is a part‑time, in‑office position. Working Tuesday, Wednesday & Friday.

Job Responsibilities

• Events Management:
• Conduct market research to identify new opportunities: researching events for San Diego, Los Angeles and Orange County Markets
• Adding prospective events to our calendar
• Making initial contact with event promoters to gather detailed information and applications
• Completing and submitting event applications via email and various event platforms (Eventhub, Evently, Eventbrite etc.)
• Administration (events related):
• Manage and update company databases: updating various event spreadsheets
• Filing documents into folders in our Google drives
• Communicating event information to San Diego, LA and Orange County teams
• Inventory: Managing and restocking equipment and event related supplies
• Requesting and submitting certificates of insurance
• Support the team in daily administrative tasks
• Create, edit and publish content for social media and internal email marketing (newsletters, Instagram, Facebook and website posts)
• Assist marketing management with schedule creation and distribution
• Distribute event credentials to marketing teams
• Prepare materials for new hire training, including marketing collateral binder assembly

Required Skills

• Professional and effective verbal and written communication with strong organizational and project management skills
• Timely communication with event or venue partners and clients while adhering to deadlines and timelines
• Ability to multitask and prioritize work effectively in a fast‑paced, multi‑faceted, creative environment and must be able to work well under pressure
• Excellent ability to navigate the internet and utilize search engines
• Teamwork: ability to work collaboratively in a fast paced team oriented environment and open to different perspectives and ideas
• Proficiency in MS Office Suite: specifically MS Excel & MS Word
• Positive, professional attitude with professionalism and reliability
• PHYSICAL LABOR: occasional lifting, carrying and sorting/organizing of items and equipment to and from our storage units, offices and event venues will be required. We estimate that our heaviest equipment can weigh up to 50 lbs

Preferred Skills

• Tech Savvy
• Familiarity with Gmail and Google applications
• Logistical skills: understanding of event logistics including venue selection
• Familiarity with event management software and online applications (Eventhub, Evently, Eventbrite etc.)

Bonus Skills

• Design Skills: basic knowledge of graphic design software
• Creative thinking and ability to contribute to event themes and concepts
• Experience managing event budgets and negotiating with vendors
• Venue Coordination

Compensation

$25/hour