Events Coordinator and Assistant

Boston Catering & Events; Los Angeles (CA); On-site; USD 18,184 - 25,898; Full time

Benefits offered by this job

Benefits

Job summary

Kaleo Marketing, LLC in Los Angeles is seeking a full-time Events Coordinator and Assistant. This in-office role supports the Director of Events and Business Development with planning, logistics, and vendor coordination for ~1000+ events annually.

Pay starts at $16/hour and is negotiable, with full-time hours 10A-6P, Monday-Friday. Benefits are provided as part of the package in a dynamic, fast-paced environment.

Qualifications

• Minimum of an Associate Degree or equivalent.
• Excellent typing skills (50 WPM) and proficiency with MS Word/Excel.
• Strong organizational and detail-oriented approach.
• Professional communication and negotiation abilities.
• Ability to manage multiple events and priorities in a fast-paced environment.
• Reliable transportation and willingness to travel to event locations.

Responsibilities

• Assist the Director of Events and Business Development with planning and logistics for every event.
• Research and book events across Southern California markets.
• Coordinate vendor communications and payments.
• Update and maintain event records and calendars.
• Negotiate booth pricing and locations with vendors.
• Support staffing needs with marketing managers.

Skills

Typing 50 WPM

MS Word

MS Excel

Outlook

Google Calendar

Negotiation

Detail-oriented

Communication

Team collaboration

Project prioritization

Education

Associate Degree or equivalent

Tools

MS Word

MS Excel

Outlook

Google Calendar

Job description

# Events Coordinator and AssistantKaleo Marketing, LLC · Los Angeles, California · Posted YesterdayFull-Time Apply Now Share:## About this roleJoin the leading event-based marketing firm in Southern California!Kaleo is seeking a highly motivated full-time in-office Events Coordinator and Assistant. The Events Coordinator researches events throughout Southern California throughout the year. In addition, the position provides logistical planning and problem solving for each event. Kaleo Marketing works in approximately 1500 events a year, with each event having many details to manage. The position requires an extremely organized, fast-thinking, detail-oriented, self-starter who can solve problems and work autonomously, ensuring that sufficient events are planned and all parts stay on track. The position reports to the Director of Events and Business Development.This is a full-time in-office hourly position with benefits. Pay starts at $16/hour and is negotiable.About Our CompanyWe are Southern California's elite vacation ownership marketing firm. Kaleo represents internationally recognized award-winning vacation clubs.Responsibilities and DutiesThe Events Coordinator and Assistant aides the Director of Events and Business Development in planning, negotiating, managing payments, managing communications, and coordinating logistics for every event, including but not limited to:Full-time in-office schedule: Monday-Friday 10A-6PThe position does not usually attend eventsBooking of multiple events in multiple markets each weekCoordination of weekly event set ups in multiple marketsManaging all logistics and planning for over 1000 events each yearPlanning and interactions with event setup teamTrouble-shooting of event problemsTimely communication and negotiation with vendorsNegotiation of event booth pricesNegotiation of high-traffic booth locationsUpdating of all event recordsContinuous coordination with marketing managers regarding staffing needsProviding event detail to all interested partiesResearching and seeking out additional eventsManaging and maintaining equipment and collateral inventoryPlanning and ordering equipment and collateralQualifications and SkillsExcellent typing skills: Min 50 WPMHighly proficient with MS Word, MS Excel and other office software applications such as Outlook and Google CalendarMinimum of an Associate Degree or equivalentDriven, self-starterDetail-oriented and extremely organized, staying on top of all event planning needsConfidence, strong voice, and professional presenceAbility to negotiateStrong ability to keep others informed and on trackPrioritize multiple projects in a fast-paced, multi-faceted, creative environmentAble to quickly adapt and change directions when neededGood use of calendaring tools and remindersProfessional and effective verbal and written communicationAble to work with a team; open to different perspectives and ideasReliable transportation and ability to travel to event locations when neededPositive, professional attitude and reliability a mustPowered by JazzHR