Part-Time Event Logistics Coordinator — Elevate Events

byu; Provo (UT); On-site; USD 32,000 - 40,000; Part time

Benefits offered by this job

401k

Tuition benefits

Free on-campus parking

UTA passes

Library access

Job summary

BYU is seeking an Events Logistics Coordinator to ensure events run smoothly by managing behind-the-scenes planning and execution. This part-time role (28 hours/week) focuses on translating event requirements into actionable tasks and coordinating internal teams and external partners to deliver a professional experience.

The position emphasizes logistics planning, space scheduling, equipment setup, and adherence to venue policies, safety, and capacity limits, with on-site coordination and

Qualifications

• Two years of event management experience in a professional setting.
• Clear and professional communicator who thrives in behind-the-scenes, operational roles with a calm, solutions-focused approach.
• Highly organized and detail-oriented, with the ability to manage multiple events and competing priorities in fast-paced environments.

Responsibilities

• Plan and oversee logistics from pre-event preparation through post-event follow-up.
• Coordinate space scheduling, room setups, layouts, equipment, and timelines.
• Communicate setup/breakdown needs to facilities, custodial, A/V, catering, and security teams.
• Ensure compliance with venue policies, safety standards, and capacity limits.
• Serve as primary logistics contact for internal teams and external partners.
• Translate event requirements into clear instructions for support teams.
• Confirm event details (headcounts, layouts, special requests) and troubleshooting changes discreetly.
• Maintain event documentation and systems, including schedules, contracts, billing, and resource coordination.
• Oversee on-site logistics, vendor performance, timelines, and post-event breakdown/reset.

Skills

Event management

Coordination

Communication

Adaptability

Education

Bachelor's degree in related field

Job description

BYU is seeking an Events Logistics Coordinator to ensure events run smoothly by managing behind-the-scenes planning and execution. This part-time role (28 hours/week) focuses on translating event requirements into actionable tasks and coordinating internal teams and external partners to deliver a professional experience.

The position emphasizes logistics planning, space scheduling, equipment setup, and adherence to venue policies, safety, and capacity limits, with on-site coordination and