Event Logistics Coordinator

Brigham Young University; Provo (UT); On-site; USD 30,000 - 41,000; Part time

Benefits offered by this job

401k with employer contributions

Tuition benefits after two years

Free on-campus parking

Free UTA passes

Store discounts

Job summary

Brigham Young University in Provo, Utah, is seeking an Events Logistics Coordinator to ensure flawless planning and execution of on-campus and external events. This part-time role (28 hours per week) supports internal teams, coordinates spaces, equipment, and timelines, and communicates requirements to facilities, A/V, catering, and security.

The ideal candidate brings at least two years of event management experience, exceptional organization and communication skills, and the ability to juggle

Qualifications

• Two years of event management experience in a professional setting.
• Highly organized and detail-oriented with the ability to manage multiple events.
• Clear and professional communicator who collaborates with internal teams.

Responsibilities

• Plan and oversee logistics from pre-event preparation through post-event follow-up.
• Coordinate space scheduling, room setups, layouts, equipment, and timelines.
• Communicate setup needs to facilities, A/V, catering, and security teams.
• Oversee on-site logistics, vendor performance, and post-event breakdown.

Skills

Event management

Organization

Communication

Detail-oriented

Problem-solving

Education

Bachelor's degree in related field

Job description

Why Work at BYUAs the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it an inspiring place to work.Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.Event Logistics CoordinatorThe Events Logistics Coordinator ensures events run smoothly by managing all behind-the-scenes planning, coordination, and execution. This role focuses on the operational details that turn an event from a calendar booking into a well-organized, professional experience. The coordinator works closely with internal teams and external partners to ensure spaces, resources, and services are aligned before, during, and after each event.Note: This is a part-time position (28) hours per week.What you’ll do in this position:Event Planning & LogisticsPlan and oversee logistics from pre-event preparation through post-event follow-upCoordinate space scheduling, room setups, layouts, equipment, and timelinesCommunicate setup/breakdown needs to facilities, custodial, A/V, catering, and security teamsEnsure compliance with venue policies, safety standards, and capacity limitsCoordination & CommunicationServe as primary logistics contact for internal teams and external partnersTranslate event requirements into clear instructions for support teamsConfirm event details (headcounts, layouts, special requests) and troubleshooting changes discreetlyAdministrative & Systems SupportMaintain event documentation and systems, including schedules, contracts, billing, and resource coordinationEvent-Day OperationsOversee on-site logistics, vendor performance, timelines, and post-event breakdown/resetWhat qualifies you for this role:RequiredA firm commitment to the mission of BYU.Two years of event management experience in a professional settingAbility to work 1PM-5PM and the last Saturday of the month on occasion.Highly organized and detail-oriented, with the ability to manage multiple events and competing priorities in fast-paced environments.Clear and professional communicator who thrives in behind-the-scenes, operational roles with a calm, solutions-focused approach.PreferredThree years of event management experience working with VIP eventsBachelor's degree in related field, and experience in events managementWhat we offer in return:This position comes with fantastic benefits , including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Employee assistance program, available to the employee and all members of their householdMay be eligible for tuition benefits after two yearsAccess to the libraryFree on-campus parkingFree UTA passes for employees, spouses, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 49Typical Starting Pay: $22.75 - $29.50The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.**If the job doesn’t have a post-end date, the job could close at any time on any day**Required Documents:All Staff positions require a resume.Refer to the Job Posting for any additional required documents.Brigham Young University is an equal opportunity employer, including disability and protected veteran status.Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!