Event Logistics Coordinator

byu; Provo (UT); On-site; USD 32,000 - 40,000; Part time

Benefits offered by this job

401k

Tuition benefits

Free on-campus parking

UTA passes

Library access

Job summary

BYU is seeking an Events Logistics Coordinator to ensure events run smoothly by managing behind-the-scenes planning and execution. This part-time role (28 hours/week) focuses on translating event requirements into actionable tasks and coordinating internal teams and external partners to deliver a professional experience.

The position emphasizes logistics planning, space scheduling, equipment setup, and adherence to venue policies, safety, and capacity limits, with on-site coordination and

Qualifications

• Two years of event management experience in a professional setting.
• Clear and professional communicator who thrives in behind-the-scenes, operational roles with a calm, solutions-focused approach.
• Highly organized and detail-oriented, with the ability to manage multiple events and competing priorities in fast-paced environments.

Responsibilities

• Plan and oversee logistics from pre-event preparation through post-event follow-up.
• Coordinate space scheduling, room setups, layouts, equipment, and timelines.
• Communicate setup/breakdown needs to facilities, custodial, A/V, catering, and security teams.
• Ensure compliance with venue policies, safety standards, and capacity limits.
• Serve as primary logistics contact for internal teams and external partners.
• Translate event requirements into clear instructions for support teams.
• Confirm event details (headcounts, layouts, special requests) and troubleshooting changes discreetly.
• Maintain event documentation and systems, including schedules, contracts, billing, and resource coordination.
• Oversee on-site logistics, vendor performance, timelines, and post-event breakdown/reset.

Skills

Event management

Coordination

Communication

Adaptability

Education

Bachelor's degree in related field

Job description

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life."

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it an inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Event Logistics Coordinator

The Events Logistics Coordinator ensures events run smoothly by managing all behind-the-scenes planning, coordination, and execution. This role focuses on the operational details that turn an event from a calendar booking into a well-organized, professional experience. The coordinator works closely with internal teams and external partners to ensure spaces, resources, and services are aligned before, during, and after each event.

Note: This is a part-time position (28) hours per week.

What you'll do in this position:

Event Planning & Logistics

• Plan and oversee logistics from pre-event preparation through post-event follow-up
• Coordinate space scheduling, room setups, layouts, equipment, and timelines
• Communicate setup/breakdown needs to facilities, custodial, A/V, catering, and security teams
• Ensure compliance with venue policies, safety standards, and capacity limits

Coordination & Communication

• Serve as primary logistics contact for internal teams and external partners
• Translate event requirements into clear instructions for support teams
• Confirm event details (headcounts, layouts, special requests) and troubleshooting changes discreetly

Administrative & Systems Support

• Maintain event documentation and systems, including schedules, contracts, billing, and resource coordination

Event-Day Operations

• Oversee on-site logistics, vendor performance, timelines, and post-event breakdown/reset

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU.
• Two years of event management experience in a professional setting
• Ability to work 1PM-5PM and the last Saturday of the month on occasion.
• Highly organized and detail-oriented, with the ability to manage multiple events and competing priorities in fast-paced environments.
• Clear and professional communicator who thrives in behind-the-scenes, operational roles with a calm, solutions-focused approach.

Preferred

• Three years of event management experience working with VIP events
• Bachelor's degree in related field, and experience in events management

What we offer in return:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $22.75 - $29.50

**If the job doesn't have a post-end date, the job could close at any time on any day**

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!