Part-Time Events & Logistics Coordinator

FlightSafety International; Columbus (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

FlightSafety International seeks a part-time Event Coordinator to provide essential administrative and operational support to the Events Team. This role is primarily office-based with periodic local travel for onsite logistics and registration, requiring strong organization and attention to detail.

You will manage scheduling, budgets, vendor coordination, and documentation, assist with pre-event planning, and help create event materials and recaps while supporting a high-volume events calendar.

Qualifications

• Associate's degree or 3+ years of experience in an administrative role.
• 3+ years of experience in administrative support or event coordination (global marketing environment a plus).

Responsibilities

• Provide day-to-day administrative support for the Events Team, including scheduling, documents, expenses, procurement, and vendor coordination.
• Prepare and manage event materials: timelines, budgets, and logistics overviews.
• Support registrations, attendee lists, internal communications, and briefing documents.
• Assist on-site at events with setup, packing, and post-event duties.

Skills

Microsoft Office

Organizational skills

Communication skills

Budget tracking

Vendor coordination

Concur

Monday.com

Smartsheet

Project workflows

Education

Associate's degree or 3+ years of experience in an administrative role

Tools

Concur

Monday.com

Smartsheet

Job description

FlightSafety International seeks a part-time Event Coordinator to provide essential administrative and operational support to the Events Team. This role is primarily office-based with periodic local travel for onsite logistics and registration, requiring strong organization and attention to detail.

You will manage scheduling, budgets, vendor coordination, and documentation, assist with pre-event planning, and help create event materials and recaps while supporting a high-volume events calendar.