Part-Time Event Logistics & Attendee Coordinator

CriticalPoint; El Segundo (CA); On-site; USD 28,000 - 41,000; Part time

Job summary

CriticalPoint is seeking a highly organized, detail-oriented Part-Time Event Operations Coordinator to support planning and execution of firm-sponsored events. Reporting to the Events Manager, this role coordinates logistics, manages event data, and ensures seamless execution from planning through completion.

This position requires experience in event coordination, strong communication, and proficiency with Microsoft Office. Onsite support and flexible hours during peak events may be required.

Qualifications

• Experience in event coordination or related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office; DealCloud CRM preferred.

Responsibilities

• Coordinate event logistics with venues, hotels, vendors, and internal stakeholders.
• Track contracts, invoices, payments, deadlines, and deliverables.
• Manage invitations, registrations, RSVPs, cancellations, hotel accommodations, and attendee records.
• Develop and maintain invitation and attendee lists with internal teams.
• Upload and maintain event and contact data in DealCloud (CRM).
• Monitor registration activity and provide RSVP/attendance updates to stakeholders.
• Collaborate with Marketing on invitations, registration pages, event communications, signage, and branded materials.
• Coordinate attendee nametags and verify attendee names, titles, and company info.
• Support all aspects of CriticalPoint-sponsored events, including venue coordination, lodging, agenda management, and onsite execution.
• Assist with event setup, registration management, and attendee support as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

Excel

Outlook

Word

Teams

Job description

CriticalPoint is seeking a highly organized, detail-oriented Part-Time Event Operations Coordinator to support planning and execution of firm-sponsored events. Reporting to the Events Manager, this role coordinates logistics, manages event data, and ensures seamless execution from planning through completion.

This position requires experience in event coordination, strong communication, and proficiency with Microsoft Office. Onsite support and flexible hours during peak events may be required.