Part-Time Event Operations Coordinator

CriticalPoint; El Segundo (CA); On-site; USD 28,000 - 41,000; Part time

Job summary

CriticalPoint is seeking a highly organized, detail-oriented Part-Time Event Operations Coordinator to support planning and execution of firm-sponsored events. Reporting to the Events Manager, this role coordinates logistics, manages event data, and ensures seamless execution from planning through completion.

This position requires experience in event coordination, strong communication, and proficiency with Microsoft Office. Onsite support and flexible hours during peak events may be required.

Qualifications

• Experience in event coordination or related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office; DealCloud CRM preferred.

Responsibilities

• Coordinate event logistics with venues, hotels, vendors, and internal stakeholders.
• Track contracts, invoices, payments, deadlines, and deliverables.
• Manage invitations, registrations, RSVPs, cancellations, hotel accommodations, and attendee records.
• Develop and maintain invitation and attendee lists with internal teams.
• Upload and maintain event and contact data in DealCloud (CRM).
• Monitor registration activity and provide RSVP/attendance updates to stakeholders.
• Collaborate with Marketing on invitations, registration pages, event communications, signage, and branded materials.
• Coordinate attendee nametags and verify attendee names, titles, and company info.
• Support all aspects of CriticalPoint-sponsored events, including venue coordination, lodging, agenda management, and onsite execution.
• Assist with event setup, registration management, and attendee support as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

Excel

Outlook

Word

Teams

Job description

CriticalPoint is seeking a highly organized, detail-oriented Part-Time Event Operations Coordinator to support the planning and execution of firm-sponsored events. Reporting to the Events Manager, this individual will play a key role in coordinating logistics, managing event data, and ensuring events are executed seamlessly from planning through completion.

Key Responsibilities:

• Coordinate event logistics with venues, hotels, vendors, and internal stakeholders.
• Track contracts, invoices, payments, key deadlines, and event deliverables.
• Manage invitations, registrations, RSVPs, cancellations, hotel accommodations, and attendee records.
• Partner with internal teams to develop, maintain, and update invitation and attendee lists.
• Upload and maintain event and contact data within DealCloud (CRM).
• Monitor registration activity and provide regular RSVP and attendance updates to stakeholders.
• Collaborate with Marketing on invitations, registration pages, event communications, signage, and other branded materials.
• Coordinate attendee nametags and verify the accuracy of attendee names, titles, and company information.
• Support all aspects of CriticalPoint-sponsored events, including venue coordination, lodging logistics, attendee communications, agenda management, and onsite execution.
• Assist with event setup, registration management, and attendee support as needed.

Qualifications:

• Prior experience in event coordination, administrative support, hospitality, marketing operations, or a related field.
• Exceptional organizational skills and strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and Teams.
• Experience with CRM platforms, such as DealCloud, is preferred but not required.
• Flexibility to provide onsite event support and work additional hours during peak event periods.

This is a part-time position with hours that may vary based on the firm's event calendar. The role is ideal for an organized, proactive professional who enjoys managing details, coordinating logistics, and helping deliver high-quality, polished events.