Business Support Assistant - CTO Leadership Support - Temporary - Part Time - Evening Shift - Includes Weekend Hours

Stony Brook University Medical Center; Stony Brook (NY); On-site; USD 28,000 - 33,000; Part time

Job summary

Stony Brook Medicine is seeking a part-time Business Support Assistant to provide executive and administrative support in CTO Leadership. The role interfaces with department heads and requires strong communication and organizational skills to handle diverse tasks within a hospital setting.

The position is a temporary leave replacement, with an evening shift and weekend hours, and involves coordinating schedules, filing, and reporting to support 24-hour operations.

Qualifications

• Associate’s degree required; degree verification may be requested with application.
• At least 2 years of administrative experience.
• Proficient in Microsoft Office Suite.
• Ability to work independently with strong time management and communication skills.
• Detail-oriented with the ability to multitask and follow through.

Responsibilities

• Provide administrative and executive support to leadership.
• Interface with management across the hospital.
• Maintain office and filing systems for accessibility.
• Process communications and support budget-related tasks.
• Record meeting minutes and coordinate support for 24-hour operations.
• Ensure adherence to environmental and safety standards.

Skills

Communication

Time management

Attention to detail

Multi-tasking

Independent work

Education

Associate’s degree

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Job Description - Business Support Assistant - CTO Leadership Support - Temporary - Part Time - Evening Shift - Includes Weekend Hours (2603729)

Business Support Assistant - CTO Leadership Support - Temporary - Part Time - Evening Shift - Includes Weekend Hours

Position Summary

At Stony Brook Medicine, aBusiness Support Assistantis a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital.

Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of this Business Support Assistant may include the following but are not limited to:

• Maintains a courteous and helpful approach when dealing with visitors and staff
• Demonstrates a high degree of understanding of others even during the most stressful situations; resolution of conflicts and problem solving with empathy
• Accepts constructive criticism in a positive manner working towards solutions rather than focus on the problem
• Processes incoming and outgoing communications in an effective and timely manner. Develops and maintains office and filing systems so that necessary information is readily accessible
• Keeps information necessary for budget preparation, programmatic reporting and financial analysis accurate and readily available. Processes purchase requests, requests for travel reimbursement, journal and budget transfers, work requests, and the like in a timely and efficient manner
• Records/types meeting minutes and distributes as requested by the Associate Director and Nurse Manager(s)
• Coordinates administrative support functions required for the 24-hour daily operation of assigned units
• Organizes systems to establish defined standards for non-nursing functions in patient care areas. Monitors adherence to standards and quality management
• Provides for safe and therapeutic patient care areas. Conducts environmental rounds, assesses environmental problems, resolves and follows up
• Assures compliance with hospital environmental policies and standards as well as regulatory and accrediting agency standards for physical environment
• Serves as Volunteer Program Coordinator for areas assigned
• Ensures timely completion of schedules, timesheets, audits and data entry
• All other duties as assigned

This is a temporary leave replacement opportunity that may end at any time.

Qualifications

Required Qualifications:Associate’s degree. Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.At least 2 years of relevant experience in an administrative capacity. Computer skills with proficiencyin Microsoft Office Suite. Ability to work independently, with excellent time management and communication skills. Experience and skill in focusing on details, accuracy, multi-tasking and follow-through. Must be able to effectively interact and communicate with all Department Heads/Supervisors on a house-wide basis.

Preferred Qualifications: Bachelor’s degree. Computer skills to include Peoplesoft, Kronos, Cerner. Past experience in a hospital or healthcare setting. Knowledge and experience in the application of performance improvement methodologies.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days.An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, andmore than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Job Number:

2603729

Official Job Title : TH Staff Assistant II

Job Field:

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Central Throughput Office

Schedule:

Part-time

Shift:

Evening Shift Shift Hours : 3:00 PM - 11:00 PM Pass Days : Every Other Weekend, Variable

Posting Start Date:

Oct 7, 2026

Posting End Date:

Jan 6, 2027, 4:59:00 AM

Salary Grade : SL1