Part-Time Environmental Programs Administrative Assistant

Q; Florida; On-site; USD 25,000 - 30,000; Part time

Job summary

Q is seeking an Administrative Assistant to support our environmental compliance team at Cape Canaveral Space Force Station and Patrick Space Force Base. This part-time, on-site role focuses on organizational support for multiple projects and staff, including document preparation, records management, and calendar coordination.

The ideal candidate will have a high school diploma, strong MS Office skills, and a proven ability to manage multiple priorities with professional communication.

Qualifications

• High school diploma or equivalent is required.
• Previous administrative, office, or project-support experience is preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with attention to grammar and document accuracy.
• Customer-service and interpersonal skills to interact professionally with clients and team members.
• Ability to work independently and as part of a team.
• Experience maintaining electronic records, spreadsheets, and databases.
• Valid driver’s license and ability to operate government or company vehicles when required.
• Must be legally authorized to work in the United States without sponsorship.

Responsibilities

• Prepare, format, proofread, and edit correspondence, memoranda, reports, forms, presentations, and other documents.
• Review outgoing correspondence for accuracy, formatting, grammar, and compliance.
• Use Government guidance when preparing or formatting official correspondence.
• Maintain electronic and hard-copy files and program documentation.
• Manage calendars and assist with scheduling meetings and team activities.
• Attend meetings, prepare minutes, and track follow-up items.
• Assist with creating PowerPoint presentations and management briefings.
• Support preparation, submission, organization, and tracking of reports and permits.
• Route correspondence and inquiries to the appropriate team members.
• Assist with data entry and tracking spreadsheets and databases.
• Coordinate with team members across programs to support deadlines.
• Maintain office supplies and general operations.

Skills

Multitasking

Organizational skills

Communication

Attention to detail

Team collaboration

Time management

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Q is seeking an Administrative Assistant to support our environmental compliance team at Cape Canaveral Space Force Station and Patrick Space Force Base. This part-time, on-site role focuses on organizational support for multiple projects and staff, including document preparation, records management, and calendar coordination.

The ideal candidate will have a high school diploma, strong MS Office skills, and a proven ability to manage multiple priorities with professional communication.