Administrative Assistant - Environmental

Q; Florida; Presencial; USD 25.000 - 30.000; A tiempo parcial

Descripción de la vacante

Q is seeking an Administrative Assistant to support our environmental compliance team at Cape Canaveral Space Force Station and Patrick Space Force Base. This part-time, on-site role focuses on organizational support for multiple projects and staff, including document preparation, records management, and calendar coordination.

The ideal candidate will have a high school diploma, strong MS Office skills, and a proven ability to manage multiple priorities with professional communication.

Formación

• High school diploma or equivalent is required.
• Previous administrative, office, or project-support experience is preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with attention to grammar and document accuracy.
• Customer-service and interpersonal skills to interact professionally with clients and team members.
• Ability to work independently and as part of a team.
• Experience maintaining electronic records, spreadsheets, and databases.
• Valid driver’s license and ability to operate government or company vehicles when required.
• Must be legally authorized to work in the United States without sponsorship.

Responsabilidades

• Prepare, format, proofread, and edit correspondence, memoranda, reports, forms, presentations, and other documents.
• Review outgoing correspondence for accuracy, formatting, grammar, and compliance.
• Use Government guidance when preparing or formatting official correspondence.
• Maintain electronic and hard-copy files and program documentation.
• Manage calendars and assist with scheduling meetings and team activities.
• Attend meetings, prepare minutes, and track follow-up items.
• Assist with creating PowerPoint presentations and management briefings.
• Support preparation, submission, organization, and tracking of reports and permits.
• Route correspondence and inquiries to the appropriate team members.
• Assist with data entry and tracking spreadsheets and databases.
• Coordinate with team members across programs to support deadlines.
• Maintain office supplies and general operations.

Conocimientos

Multitasking

Organizational skills

Communication

Attention to detail

Team collaboration

Time management

Data entry

Educación

High school diploma or equivalent

Herramientas

Microsoft Office

Descripción del empleo

We are seeking a highly motivated and organized Administrative Assistant to support our environmental compliance team at Cape Canaveral Space Force Station and Patrick Space Force Base. This is a part-time position at 20 hours a week, working on-site.

This position is ideal for an administrative professional who enjoys working in a team-oriented environment, managing multiple priorities, preparing professional documents, and providing exceptional support to technical staff and clients. Previous environmental or military installation experience is helpful, but not required.

What You'll Do

The Administrative Assistant provides day-to-day administrative and program support to our environmental team. Responsibilities include:

• Prepare, format, proofread, and edit correspondence, memoranda, reports, forms, presentations, and other documents.
• Review outgoing correspondence for accuracy, formatting, grammar, and compliance with established documentation standards.
• Use The Tongue and Quill and other applicable guidance when preparing or formatting official correspondence.
• Maintain electronic and hard-copy files, records, and program documentation in accordance with project requirements.
• Manage calendars and assist with scheduling meetings, appointments, and other team activities.
• Attend meetings, prepare meeting minutes, and track follow-up items as needed.
• Assist with preparing PowerPoint presentations, management briefings, reports, and other program materials.
• Support the preparation, submission, organization, and tracking of reports, permits, purchases, and other project documentation.
• Receive and route correspondence, telephone calls, visitors, and requests to the appropriate team members.
• Assist with data entry, tracking spreadsheets, databases, and other administrative systems.
• Coordinate with team members across multiple environmental programs to support deadlines and project requirements.
• Maintain office supplies and inventory and assist with general office operations as needed.

What We're Looking For

• High school diploma or equivalent.
• Previous administrative, office, project-support, or similar professional experience.
• Proficiency with Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including attention to grammar, formatting, and document accuracy.
• Strong customer-service and interpersonal skills with the ability to interact professionally with clients, team members, and other stakeholders.
• Ability to work independently while also contributing effectively as part of a team.
• Experience maintaining electronic records, spreadsheets, databases, or similar information-management systems.
• Valid driver's license and ability to operate Government or company vehicles when required.
• Ability to meet applicable Government background, access, drug-screening, Common Access Card (CAC), and information-technology access requirements.
• Must be legally authorized to work in the United States without current or future employer sponsorship.

Preferred Qualifications

The following experience is helpful but is not required:

• Associate's or bachelor's degree, college coursework, or additional administrative/business training.
• Previous administrative or project-support experience in an environmental, engineering, consulting, Government, or technical organization.
• Experience working on a military installation or supporting a Department of Defense organization.
• Familiarity with The Tongue and Quill or other Government correspondence standards.
• Familiarity with environmental programs or regulations such as RCRA, DOT hazardous materials requirements, the Clean Water Act, EPCRA, or the Clean Air Act.
• Experience supporting multiple projects, programs, or technical staff members.
• Experience preparing meeting minutes, reports, presentations, or other professional documentation.

What Makes Someone Successful in This Role

We're looking for someone who is dependable, organized, detail-oriented, and comfortable taking ownership of administrative responsibilities. The successful candidate will communicate professionally, maintain accurate records, follow through on assignments, and help keep a busy environmental team organized and on schedule.

You do not need to be an environmental specialist to succeed in this role

If you are a strong administrative professional who is interested in supporting environmental programs and learning more about the work, we encourage you to apply.