Part-Time Document Management and SharePoint Specialist

Indiana University; Indianapolis (IN); Hybrid; USD 32,000 - 34,000; Part time

Benefits offered by this job

Medical and dental insurance

Health savings account

Tuition subsidy

Paid holidays and time off

Job summary

The Indiana University School of Dentistry seeks a Part-Time Document Management and SharePoint Specialist responsible for organizing and managing electronic files within SharePoint and Microsoft 365 applications. The ideal candidate will possess strong organizational skills and experience in document management.

This position offers the potential for remote work and requires ensuring compliance with document accessibility standards, along with proficient use of Microsoft tools.

Qualifications

• 2 years of experience in document management, records management, or administrative support.
• Experience in higher education, healthcare, government, or regulated environments preferred.

Responsibilities

• Organizes, maintains, and updates electronic records and file repositories.
• Creates and manages folder structures and document libraries.
• Ensures documents are accurately indexed and archived.
• Assists with records retention and disposition processes.
• Supports users with document retrieval and SharePoint navigation.
• Reviews and remediates documents for compliance with accessibility standards.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

SharePoint experience

Document accessibility

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft SharePoint

Microsoft 365

Job description

Department DENTISTRY-ADMINISTRATION (IN-DSAD-IUINA) Department Information

The Indiana University (IU) School of Dentistry has been advancing oral health in the state and beyond since 1879, when it was founded as the Indiana Dental College. Over the past 140 years, we've become a national leader in preparing oral health professionals, conducting innovative research that has an impact on patients and the profession, and providing patient-centered care.

Job Summary

The Part-Time Document Management and SharePoint Specialist is responsible for organizing, maintaining, and managing electronic files and records within SharePoint and other Microsoft 365 applications. This position supports efficient document control, records retention, data accuracy, and accessibility compliance. The ideal candidate will have experience with SharePoint, strong Microsoft Office skills, and knowledge of document accessibility standards.

Department-Specific Responsibilities

• Performs document and file management
• Organizes, maintains, and updates electronic records and file repositories
• Creates and manages folder structures, metadata, document libraries, and version control systems
• Ensures documents are accurately indexed, categorized, and archived according to organizational policies
• Performs routine audits to verify document accuracy, completeness, and compliance with retention requirements
• Assists with records retention and disposition processes
• Maintains and updates SharePoint sites, document libraries, and permissions
• Uploads, organizes, and manages content within SharePoint environments
• Supports users with document retrieval, collaboration tools, and SharePoint navigation
• Implements best practices for file naming conventions and records management
• Troubleshoots basic SharePoint issues and coordinates with IT support as needed
• Utilizes Microsoft Word, Excel, PowerPoint, Outlook, Teams, and OneDrive to support departmental operations
• Creates reports, spreadsheets, presentations, and tracking tools as needed
• Assists in migrating documents and data between Microsoft 365 platforms
• Ensures document accessibility
• Reviews and remediates documents to ensure compliance with accessibility standards, including Web Content Accessibility Guidelines (WCAG) and Section 508 requirements
• Creates accessible Word documents, PDFs, PowerPoint presentations, and Excel files
• Uses accessibility checkers and assistive technology testing tools to identify and correct compliance issues
• Provides guidance on accessible document design and formatting best practices
• Ensures confidentiality and security of sensitive information
• Follows established policies regarding data governance, records retention, and information security
• Maintains detailed documentation of processes and procedures
• Supports audits and compliance reviews as needed

Qualifications

Education

• Required: High school diploma or equivalent (such as HSED or GED)
• Preferred: Bachelor's degree

Work Experience

• Required: 2 years of experience in document management, records management, administrative support, or a related field
• Preferred: Experience working in higher education, healthcare, government, or regulated environments

Licenses and Certificates

• Preferred: SharePoint or Microsoft certification

Skills

• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Advanced proficiency in Microsoft Office applications
• Experience working with Microsoft SharePoint Online
• Experience creating and remediating accessible documents
• Knowledge of electronic records management principles
• Preferred: Experience with Microsoft 365 administration
• Knowledge of records retention and document control practices
• Familiarity with WCAG 2.1, Section 508, or other accessibility standards

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer for extended periods and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU School of Dentistry Indianapolis, Indiana

This position is eligible for remote work, subject to change in the future based on university policy and business needs.

Advertised Salary

$23.00 - 25.00 per hour based on experience

Work Hours

20 - 25 hours per week This is a part time position.

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Job Classification

• Career Level: Part Time Employee
• FLSA: Nonexempt
• Job Function: Part Time Employee
• Job Family: Part Time Employee

Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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