Part-Time Administrative Assistant

Indiana University Bloomington; Bloomington (IN); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Medical and dental insurance

Health savings account

Paid holidays

Tuition subsidy

Job summary

Indiana University Bloomington is seeking a part-time Administrative Assistant to provide complex administrative support within Undergraduate Education. This in-person role is based in Bloomington, Indiana, and requires 25–29 hours weekly.

You will answer phones, schedule appointments, prepare sensitive correspondence, handle confidential information, and assist with purchasing, travel, and surveys created in Qualtrics. Strong organizational, communication, and multitasking skills are essential.

Qualifications

• High school diploma or equivalent (HSED or GED).
• 2 years of relevant experience.

Responsibilities

• Answers phone calls, schedules appointments, and prepares sensitive correspondence.
• Handles confidential administrative tasks with tact and diplomacy; assists with purchasing, travel, credit card reconciliation, and facilities requests.
• Screens and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments and meetings; tracks expenses.
• Contributes to developing and implementing administrative standards and policies.

Skills

Organizational skills

Confidentiality

Verbal communication

Judgment and decision-making

Multitasking

Work under pressure

MS Office proficiency

Education

High school diploma or equivalent

Tools

SharePoint

OneDrive

Teams

Outlook

OneNote

Job description

UNDERGRADUATE EDUCATION (BL-VPUE-IUBLA)

Undergraduate Education at Indiana University (IU) Bloomington supports students at every stage of their academic journey, regardless of school or major, through advising, academic programs, career exploration, enrichment opportunities, and innovative teaching.

We collaborate with academic and co-curricular units across campus to ensure all undergraduate students have access to meaningful learning experiences that prepare them for the future. Our efforts include cross-campus programs such as General Education Requirements and Advising and Major Exploration Services.

In addition to student-focused services, Undergraduate Education provides professional development and support for educators to advance innovative, high-impact undergraduate teaching and learning.

The Part-Time Administrative Assistant will provide complex administrative support to a department or group of professionals under general supervision.

Department-Specific Responsibilities

• Answers phone calls, setts appointments, and prepares sensitive correspondence.
• Provides administrative support exercising confidentiality, tact, and diplomacy, which may include assisting with the following: purchase orders and requisitions; travel arrangements; reconciling credit card statements; requesting office furniture and services from Capital Planning; and creating surveys through Qualtrics.
• Receives, screens, and directs incoming calls, visitors, mail and email promptly, courteously, and accurately.
• Schedules and confirms appointments and meetings.Tracks expenses.
• Participates in the development and implementation of administrative standards, policies, and practices for the organization.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (HSED or GED).

WORK EXPERIENCE

• 2 years of relevant experience.

Skills

Required

• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Strong verbal communication and listening skills.
• Demonstrates excellent judgment and decision-making skills.
• Ability to simultaneously handle multiple priorities.
• Maintains composure under pressure.
• Intermediate level skill with Microsoft Office Suite including Teams, Outlook, OneNote, SharePoint and OneDrive.

This role requires the ability to effectively communicate and to operate a computer and other standard office equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This is an in-person position.

$17.00 - $17.50 per hour

25 - 29 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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