Part-Time Cosmetic Coordinator: Schedule & Prep

Forefront Dermatology; Fairhope, Northern (AL, KY); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO) and holidays

Company paid life insurance and long‑/

401K with employer contribution

Profit sharing

Employee discounts

Job summary

Forefront Dermatology is seeking a coordinator to manage cosmetic consultations and payments. You will schedule appointments, prepare encounters with correct codes and discounts, and track procedures with weekly provider reviews.

The role requires attention to detail, strong communication, and the ability to handle multiple tasks in a fast-paced dermatology setting. Full-time with benefits is offered.

Qualifications

• High School diploma is required.
• 1+ years of recent office experience is preferred.

Responsibilities

• Answers incoming cosmetic phone line calls.
• Schedules all cosmetic appointments (consultations and procedures).
• Prep cosmetic encounters for upcoming appointments with correct codes, cost, and discounts.
• Tasks charts for review weekly to providers that oversee procedures.
• Participating and planning cosmetic open house events.
• Managing monthly reports (revenue, procedures, and consultation conversion and product sales).
• Completes tasks in EMA in a timely manner with patients questions, concerns or scheduling needs
• Overseeing the schedule for the cosmetic provider: reschedule, cancel procedures, and adjusts schedules
• Monitor openings on the schedule and attempt to fill with specials or conversion.
• Working with the clinical team on messages and prior authorizations for prescriptions.
• Create and manage cosmetic procedures monthly by collecting pre payments.
• Manage monthly cosmetic vs dermatology reports to track an increase in percent cosmetic.
• Organization and tracking of staff treatments.
• Product knowledge on the SkinCeuticals line.

Skills

Detail oriented

Communication skills

Leadership

Microsoft Word

Excel

PowerPoint

Teamwork

Confidentiality

Education

High School diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

Forefront Dermatology is seeking a coordinator to manage cosmetic consultations and payments. You will schedule appointments, prepare encounters with correct codes and discounts, and track procedures with weekly provider reviews.

The role requires attention to detail, strong communication, and the ability to handle multiple tasks in a fast-paced dermatology setting. Full-time with benefits is offered.