Part Time -Corporate Office Manager - Onsite

The Mom Project; Chicago (IL); On-site; USD 31,000 - 32,000; Part time

Benefits offered by this job

401k plan with company match

Job summary

The Mom Project is partnering with a well-established steel and manufacturing company to hire a Part-Time Corporate Office Manager. This role supports day-to-day corporate office operations and reports to the executive team, with onsite responsibilities Mon-Thu and about 15 hours per week.

Responsibilities include office operations, facilities, vendor liaison, event planning, and budget management. Strong organization, discretion, and communication are essential; a high school diploma or GED is

Qualifications

• Organization and multitasking to balance priorities in a fast-paced office.
• Proficiency in Microsoft Word, Excel, and PowerPoint; ability to learn new software.
• Clear, professional written and verbal communication for internal/external interactions.
• Discretion handling confidential information with tact and diplomacy.
• Prior experience in a professional environment with event planning is required.
• Education typically includes a high school diploma or GED; higher degrees preferred by some organizations.

Responsibilities

• Oversee office operations and facilities management for smooth day-to-day running.
• Manage mail routing, facility maintenance, and office supply inventory.
• Liaise with on-site vendors and building management.
• Develop and enforce office policies, procedures, and workflows.
• Plan and coordinate events and travel; manage logistics for meetings and conferences.
• Set budgets, monitor costs, and ensure cost-effectiveness.
• Coordinate attendee registration, timelines and run-of-show documents for events.
• Support executive team as needed and assist with meeting coordination.

Skills

Organization & multitasking

Tech savv y

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Job description

Location: Onsite Mon- Thurs

Hours- 15 per wk (flexible morning start)

Yearly Salary - $31,000 to $32,000

The Mom Project is proud to partner with a well-established, growing company in the steel and manufacturing industry to find a Part-Time Corporate Office Manager. This organization has a strong history of serving customers across the country and is looking for an organized, dependable professional to support the day-to-day operations of its corporate office.

Core Responsibilities

The Corporate Office Manager ensures that the office runs smoothly and efficiently and supports the executive team as needed.

• Office Operations and Facilities Management
• Oversee day-to-day administration, including mail routing, facility maintenance, and office supply inventory.
• Serve as the primary liaison for on-site vendors and building management.
• Manage and optimize office policies, procedures, and workflows
• Event and travel Planning and Management
• Responsible for organizing all logistics for corporate meetings, board meetings, conferences, parties, and conventions.
• Set and maintain strict budgets, ensuring cost-effectiveness.
• Vendor Management: Scout, inspect, and book venues. Solicit bids and negotiate contracts with caterers, AV technicians, decorators, and entertainment.
• Logistics Coordination: Manage attendee registration, transportation, and accommodations. Create detailed timelines and "run-of-show" documents.
• Event Execution: Oversee on-site setup, manage staff and volunteers, and problem-solve emergencies in real-time.
• Post-Event: Send surveys, process final vendor payments, and report on event success metrics
• Executive team support (as needed)
• Coordinate meetings, travel, and presentations as needed.

Qualifications/Skills

• Organization & Multitasking: Ability to balance competing priorities and meet deadlines in a fast-paced environment.
• Tech Savvy: Proficiency in Microsoft Word, Excel, and PowerPoint, alongside the aptitude to learn new software.
• Communication: Clear, polite, and professional written and verbal communication skills for engaging with customers and coworkers.
• Discretion: The ability to handle sensitive and confidential company information with tact and diplomacy.
• Prior experience: Prior experience in a professional environment along with event planning experience is a must.
• Education: Typically requires a High School Diploma or GED, though some organizations prefer an Associate's or Bachelor's degree

Company Benefits/Perks

• 401k plan with company match