Part Time Concierge

Harmony Senior Services; Avon (IN); On-site; USD 17,000 - 22,000; Full time

Benefits offered by this job

401k + Fulltime & Part-time Benefits

Training, Development & Career Ladder

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services is seeking a Concierge/Receptionist in Avon, Indiana to greet visitors, answer phones, and provide administrative support at the community front desk.

You will log visitor registrations, monitor security systems, and assist with clerical tasks while maintaining a professional appearance and a courteous demeanor with residents and staff.

Qualifications

• High school diploma or GED is required.
• Experience in administrative functions.
• Ability to answer phones in a polite and professional manner.
• Willingness to work a flexible schedule including weekends and holidays.

Responsibilities

• Greet visitors to the community and answer or transfer calls.
• Take accurate messages and route to the appropriate party.
• Monitor front desk security systems and sign-in logs.
• Keep the lobby clean and organized; manage visitor registrations.
• Assist with filing, copying, and general clerical tasks.
• Schedule coordination for residents as needed.
• Attend required meetings and communicate with staff.

Skills

Admin experience

Phone etiquette

Attention to detail

Multitasking

Organization

Teamwork

Professionalism

Job description

2141 North Dan Jones Road, Avon, Indiana 46123

Job Description

The concierge/receptionist performs a variety of administrative support duties including: greeting all visitors to the community, answering the telephone, transferring calls to appropriate party, and taking accurate messages. Monitors walkie-talkie, door security system and fire panel as needed. Monitors resident sign-in and sign-out log and the visitor registration log and completes administrative support functions such as filing and making copies.

• Transfers calls or takes messages as appropriate in a courteous, friendly and helpful manner
• Fills out and logs service request forms for residents and/or staff
• Monitors and greets visitors to the community
• Keeps front desk and lobby area clean and neat at all times
• Sells meal tickets and accounts for by payroll deduction or personal check
• Ensure the security of the building; Monitors resident sign-in and sign-out log and the visitor registration log; periodically checks entrances/exits of the building to ensure community is secure
• Attends in-services and staff meetings as required
• Assists with coordinating van schedule for residents
• Follows confidentiality policies regarding release of resident information
• Performs supportive office functions for all departments including filing, typing, and making copies
• Completes all other duties as assigned
• Requirements:
• Must possess a high school diploma or GED
• Must be considerate, neat, well groomed and professional in appearance. Must dress in a professional manner
• Must have experience in Administration functions
• Must answer phones in a polite and professional manner
• Must be organized, and able to work well with others as part of a team
• Must be polite and considerate to residents, visitors, co-workers and management team
• Must be able to effectively communicate both verbally and in writing
• Must be able to sit for extended periods of time
• Must be able to function effectively in a busy environment and be able to multi-task
• Must be willing to work a flexible schedule that includes weekends and holidays
• Must attend all required in-services and staff meetings

Why Harmony?

• 401k + Fulltime & Part-time Benefits Packages
• Training, Development & Career Laddering
• Great work-life balance
• Flexible Scheduling