Part-Time College Aide — HR & Admin Records

City of New York; New York (NY); On-site; USD 20,000 - 28,000; Part time

Job summary

The City of New York's Mayor’s Office of Management and Budget (OMB) is seeking an Undergraduate College Aide in Personnel Management and Administration. The role is part-time and based in-person at 255 Greenwich Street, with a maximum of 17 hours per week during the school year.

Responsibilities include handling personnel records, scanning, payroll support, and general administrative duties while maintaining confidentiality and using MS Word/Excel.

Qualifications

• Undergraduate interns must be currently enrolled or accepted into an accredited college or university.
• Strong analytical, research and communications skills are required.
• Candidates must have familiarity in MS Word and Excel.

Responsibilities

• Scan, organize and file personnel records and other administrative documents
• Handle sensitive and confidential personnel documents
• Organize and catalog documents and files including:
• Catalog and sort files and folders.
• Upload, categorize and maintain electronic documents in SharePoint
• Create and organize personnel folders for newly hired employees
• Retrieve and remove personnel files for separating employees from physical file cabinets and SharePointShred confidential documents in accordance with established document disposal and records retention procedures
• Assist the Payroll Unit with the preparation, organization and distribution of physical paychecks
• Prepare and process outgoing mail, including UPS shipments and other employee-related correspondence
• Provide general administrative support to ensure the timely and accurate processing of personnel records and related documentation
• Perform other related duties as assigned

Skills

Good organizational skills

Excellent communication

Confidentiality

Attention to detail

MS Office proficiency

Education

Enrolled in accredited college/university

Tools

SharePoint

Microsoft Office

Job description

The City of New York's Mayor’s Office of Management and Budget (OMB) is seeking an Undergraduate College Aide in Personnel Management and Administration. The role is part-time and based in-person at 255 Greenwich Street, with a maximum of 17 hours per week during the school year.

Responsibilities include handling personnel records, scanning, payroll support, and general administrative duties while maintaining confidentiality and using MS Word/Excel.