Part-Time Church Admin & Executive Support

EfficientAide; Manhattan Beach (CA); On-site; USD 65,000 - 80,000; Part time

Benefits offered by this job

Health Insurance

Dental Insurance

403(b) Retirement Plan

Flexible Spending Account (FSA)

Job summary

Manhattan Beach Community Church (MBCC) is seeking a Church Administrator to manage the church office, support staff, and keep the congregation informed of events and activities. A cheerful, service‑minded presence is essential as you handle communications, scheduling, and basic accounting duties.

You will also provide part‑time executive support to the Senior Minister, help manage calendars, and liaise with church boards, ensuring smooth operations in a busy, mission‑driven church community.

Qualifications

• Pleasant, cheerful, and welcoming presence with strong customer service instincts.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail, particularly around calendar management.
• Discretion and sound judgment when handling sensitive member and financial information.
• Flexibility to support occasional evening and weekend needs.

Responsibilities

• Serves as the primary contact in the Church office, answering phones and greeting visitors with a pleasant, welcoming presence.
• Takes phone, voicemail, and email messages, responding as appropriate and in a timely fashion.
• Receives church mail and distributes it to the proper staff and organizations.
• Participates in weekly staff meetings and monthly Executive Board meetings as requested.
• Coordinates with the Ministers, church staff, and members to schedule events on the Church Master Calendar.
• Provides light communications support in partnership with the Communications Director.
• Assists with printing and ordering materials for church programs and events.
• Assists with logistics and purchasing for church events.
• Maintains and restocks inventory of office and church supplies.
• Maintains and restocks inventory of kitchen supplies.
• Plans for, orders, and distributes UCC “5 for 5” offering materials.
• Manages church’s annual submission to the UCC Yearbook.
• Provides part-time executive assistant support to the Senior Minister, including returning occasional calls and emails.
• Assists with managing the Senior Minister's calendar.
• Serves as an occasional point of interface between the Senior Minister and the church's Boards.
• Maintains accurate membership records and generates membership reports.
• Maintains the church's emergency contact list and facilitates church permits.
• Handles Accounts Receivable and posts funds to the church accounting platform.
• Distributes quarterly contribution statements and responds to inquiries.
• Coordinates with the Business Manager to process bills and reimbursements.
• Supports remote deposits, bank deposits, and space scheduling for facilities.
• Oversees space setup, coordination with custodian, and certificates of insurance.

Skills

Customer service

Written & verbal communication

Calendar management

Discretion & judgment

Multitasking under pressure

Tools

PowerChurch

Planning Center

Job description

Manhattan Beach Community Church (MBCC) is seeking a Church Administrator to manage the church office, support staff, and keep the congregation informed of events and activities. A cheerful, service‑minded presence is essential as you handle communications, scheduling, and basic accounting duties.

You will also provide part‑time executive support to the Senior Minister, help manage calendars, and liaise with church boards, ensuring smooth operations in a busy, mission‑driven church community.