Church Administrator

EfficientAide; Manhattan Beach (CA); On-site; USD 65,000 - 80,000; Part time

Benefits offered by this job

Health Insurance

Dental Insurance

403(b) Retirement Plan

Flexible Spending Account (FSA)

Job summary

Manhattan Beach Community Church (MBCC) is seeking a Church Administrator to manage the church office, support staff, and keep the congregation informed of events and activities. A cheerful, service‑minded presence is essential as you handle communications, scheduling, and basic accounting duties.

You will also provide part‑time executive support to the Senior Minister, help manage calendars, and liaise with church boards, ensuring smooth operations in a busy, mission‑driven church community.

Qualifications

• Pleasant, cheerful, and welcoming presence with strong customer service instincts.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail, particularly around calendar management.
• Discretion and sound judgment when handling sensitive member and financial information.
• Flexibility to support occasional evening and weekend needs.

Responsibilities

• Serves as the primary contact in the Church office, answering phones and greeting visitors with a pleasant, welcoming presence.
• Takes phone, voicemail, and email messages, responding as appropriate and in a timely fashion.
• Receives church mail and distributes it to the proper staff and organizations.
• Participates in weekly staff meetings and monthly Executive Board meetings as requested.
• Coordinates with the Ministers, church staff, and members to schedule events on the Church Master Calendar.
• Provides light communications support in partnership with the Communications Director.
• Assists with printing and ordering materials for church programs and events.
• Assists with logistics and purchasing for church events.
• Maintains and restocks inventory of office and church supplies.
• Maintains and restocks inventory of kitchen supplies.
• Plans for, orders, and distributes UCC “5 for 5” offering materials.
• Manages church’s annual submission to the UCC Yearbook.
• Provides part-time executive assistant support to the Senior Minister, including returning occasional calls and emails.
• Assists with managing the Senior Minister's calendar.
• Serves as an occasional point of interface between the Senior Minister and the church's Boards.
• Maintains accurate membership records and generates membership reports.
• Maintains the church's emergency contact list and facilitates church permits.
• Handles Accounts Receivable and posts funds to the church accounting platform.
• Distributes quarterly contribution statements and responds to inquiries.
• Coordinates with the Business Manager to process bills and reimbursements.
• Supports remote deposits, bank deposits, and space scheduling for facilities.
• Oversees space setup, coordination with custodian, and certificates of insurance.

Skills

Customer service

Written & verbal communication

Calendar management

Discretion & judgment

Multitasking under pressure

Tools

PowerChurch

Planning Center

Job description

The Church Administrator serves as the primary point of contact for Manhattan Beach Community Church (MBCC), managing the day-to-day operations of the church office, supporting staff, and keeping the congregation informed of events and activities. This person brings a pleasant, cheerful presence to every interaction and is ready to attend to the needs that arise in a busy, mission-driven church community.

This role also provides part-time executive assistant support to the Senior Minister, helping manage his calendar, returning occasional calls and emails on his behalf, and serving as an occasional point of contact with the church's Boards.

Our Mission & Values

Our mission is to create inclusive community, foster spiritual growth, and transform the world through acts of service and justice.

• Valuing the equality and uniqueness of all God's people
• Being a caring and supportive church family
• Embracing progressive Christianity and deepening spiritual growth
• Joyfully serving God by creating a just world for all

Key Responsibilities

GENERAL OFFICE

• Serves as the primary contact in the Church office, answering phones and greeting visitors with a pleasant, welcoming presence.
• Takes phone, voicemail, and email messages, responding as appropriate and in a timely fashion.
• Receives church mail and distributes it to the proper staff and organizations, opening any general mail addressed to the church.
• Participates in weekly staff meetings and monthly Executive Board meetings as requested.
• Coordinates with the Ministers, church staff, and members to schedule events on the Church Master Calendar, ensuring all calendar entries are complete and accurate.
• Provides light communications support in partnership with the Communications Director, who leads most communications work.
• Assists with printing and ordering materials for church programs and events.
• Assists with logistics and purchasing for church events.
• Maintains and restocks inventory of office and church supplies (e.g., daily devotional booklets, candles, special bulletin paper).
• Maintains and restocks inventory of kitchen supplies.
• Plans for, orders, and distributes UCC “5 for 5” offering materials.
• Manages church’s annual submission to the UCC Yearbook.

EXECUTIVE SUPPORT FOR THE SENIOR MINISTER

• Provides part-time executive assistant support to the Senior Minister, including returning occasional calls and emails on his behalf.
• Assists with managing the Senior Minister's calendar.
• Serves as an occasional point of interface between the Senior Minister and the church's Boards.

ADMINISTRATION

• Maintains accurate membership records for the church (currently in PowerChurch), conducting periodic audits to ensure the accuracy of member information and membership status.
• Generates membership reports as needed to support church business meetings, including the Annual Meeting.
• Maintains the church's emergency contact list.
• Facilitates church permits for on-campus activities.

FINANCIAL

• Handles Accounts Receivable in partnership with the Business Manager and posts all incoming funds to the church accounting platform, including pledges from congregants, rent payments, and any reimbursements.
• Distributes quarterly contribution statements to congregants.
• Responds to questions or inquiries from congregants regarding contributions.
• Coordinates with the Business Manager to properly process incoming bills and reimbursement requests, and to ensure accuracy of all funds received.
• Supports the assistant moderator with Remote Deposit Capture of checks and the counting process.
• Takes deposits to the bank when a Moderator or other designee is not available.

FACILITIES

• Strategically resources and schedules events on the Church Master Calendar, watching for back-to-back bookings or conflicts that could overextend the team or strain facility resources, and raising concerns before events are approved.
• Coordinates cleaning and set‑up tasks for the custodian and maintenance person on a daily basis based on facility usage.
• Prepares weekly diagrams and lists for space set‑ups and breakdowns for maintenance personnel and oversees their work.
• Supervises the custodian when the custodian is on campus.
• Coordinates usage of facilities by members and outside users, including rental fees. Ensures church facilities are set up and cleaned prior to use by groups within the congregation and outside groups. Obtains and maintains certificates of insurance.
• Coordinates with the Property Manager on repairs or maintenance matters on the church campus and the CE Building campus.
• Interfaces with the Montessori School as needed.

ANNUAL PLEDGE DRIVE

• Assists the Operations Board during the pledge campaign process as requested.
• Orders all materials used in the annual pledge campaign.
• Coordinates the stuffing of pledge materials and ensures a timely mailing.
• Receives all pledge cards from congregants and posts the pledges to the church database.
• Partners with the Business Manager to update pledge information with the church's credit card processor (Vanco).

ANNUAL MEETING

• Organizes and compiles the MBCC Annual Report, facilitating the printing of the report each year.

SPECIAL SERVICES: WEDDINGS, BAPTISMS, AND MEMORIAL SERVICES

• Takes initial information from family members and informs the Senior Minister of these requests. Coordinates with ministerial and other staff, serving as a liaison with family members on various aspects of these services.
• Sets up the sanctuary and reception space per the family's wishes (may occur outside routine hours or on a weekend).

SPECIAL SERVICES: MEMBER CARE

• Maintains contact with members who are experiencing difficulties, needing extra services, and/or attention. Refers individuals to appropriate resources, within or outside the church.

Qualifications

• Pleasant, cheerful, and welcoming presence with strong customer service instincts.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail, particularly around calendar management.
• Working knowledge of PowerChurch, Planning Center, or a similar church management platform (preferred).
• Comfortable managing multiple priorities in a fast‑paced, mission‑driven environment.
• Discretion and sound judgment when handling sensitive member and financial information.
• Flexibility to support occasional evening and weekend needs.

Salary Range: $65,000 – $80,000, commensurate with experience.

HEALTH & FINANCIAL BENEFITS

• Health Insurance: HealthNet HMO, fully covered by the church.
• Dental Insurance: Available, employee paid.
• Flexible Spending Account (FSA): Available, employee contribution.
• 403(b) Retirement Plan: Available, employee contribution (the church does not currently match).

TIME OFF

• Vacation, after 6 months to 1 year of service: 60 hours (1.5 weeks).
• Vacation, 1 to 5 years of service: 120 hours (3 weeks).
• Vacation, 5+ years of service: 180 hours (4.5 weeks).