Part-Time Chamber Administrative Coordinator

AlignHR, LLC; Wheeling (WV); On-site; USD 20,664 - 26,174; Part time

Job summary

AlignHR, LLC in Wheeling is seeking an Administrative Assistant to provide essential administrative and operational support for the Wheeling Area Chamber of Commerce. This part-time, non-exempt role (20–24 hours per week) covers reception, correspondence, membership services, billing support, and general office duties.

You will work with staff to manage calendars, process invoices, maintain CRM records, and assist with board meetings and event logistics.

Qualifications

• 2–5 years of administrative experience supporting executive leadership or senior management.
• Strong interpersonal, written and verbal communication with excellent follow‑through.
• Highly organized with the ability to manage multiple priorities and maintain processes.
• Discretion and good judgment in confidential situations.
• Proficiency in Microsoft Office and CRM systems.
• Interest in supporting small businesses and community engagement.
• Associate degree or some college preferred.

Responsibilities

• Answer and direct incoming calls and greet visitors.
• Maintain master calendar of events and meetings.
• Process membership applications and renewals; issue invoices.
• Maintain member accounts and CRM records; respond to inquiries.
• Process payments and deposits; handle accounts payable.
• Support board meetings and distribute meeting materials.

Skills

Admin experience 2-5 yrs

Interpersonal communication

Organization / multi-tasking

Discretion / confidentiality

Data handling / reporting basics

Interest in small business support

Education

Associate degree or some college

Tools

Microsoft Office

CRM systems

Job description

AlignHR, LLC in Wheeling is seeking an Administrative Assistant to provide essential administrative and operational support for the Wheeling Area Chamber of Commerce. This part-time, non-exempt role (20–24 hours per week) covers reception, correspondence, membership services, billing support, and general office duties.

You will work with staff to manage calendars, process invoices, maintain CRM records, and assist with board meetings and event logistics.