HR & Administrative Coordinator

Wheeling Park District; Wheeling (IL); On-site; USD 37,000 - 43,000; Full time

Job summary

The Wheeling Park District is seeking an Administrative Coordinator to support district operations from the Community Recreation Center. You will report to the Director of Administration and handle payroll, HRIS, records, and general administrative tasks to ensure timely, accurate processing and compliance.

You will collaborate with staff, manage multiple priorities, and help prepare reports for audits and board activities while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree in public administration, business administration, or a related field, with three years of progressively responsible administrative or related experience.
• Experience maintaining electronic recordkeeping systems.
• Experience with payroll and HRIS systems preferred.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Working knowledge of spreadsheet and word processing software.

Responsibilities

• Administer and maintain payroll and HRIS systems, including employee records, system configuration, pay rules, accruals, job codes, user access, and position management.
• Process bi-weekly payroll, including time and pay verification, manual adjustments, and other required payroll reporting.
• Review and audit payroll and timekeeping records for accuracy and compliance.
• Maintain and monitor employee leave accruals; prepare and communicate leave balances.
• Assist with recruitment, job postings, applicant tracking, interviews, reference checks.
• Assist with new hire and rehire documentation, background checks, I-9s, E-Verify, work permits.
• Coordinate audits of employee records for accuracy and compliance.
• Support annual audits and prepare recurring and special reports.
• Provide general administrative support to the district's administrative team.

Education

Bachelor's degree in public administration, business administration, or a related field

Job description

The Wheeling Park District is seeking an Administrative Coordinator to support district operations from the Community Recreation Center. You will report to the Director of Administration and handle payroll, HRIS, records, and general administrative tasks to ensure timely, accurate processing and compliance.

You will collaborate with staff, manage multiple priorities, and help prepare reports for audits and board activities while maintaining confidentiality and professionalism.