Part-Time Campus Event Scheduler & Welcome Desk

Davenport University; Grand Rapids, Northern (MI, KY); Hybrid; USD 17,000 - 24,000; Part time

Job summary

Davenport University in Grand Rapids is seeking a part-time Customer Service/Event Scheduler for the W.A. Lettinga campus Welcome Desk. The role coordinates non-athletic facility rentals, tours, and campus events, serving as liaison with facilities, IT and catering while upholding university policies.

Youll manage event calendars, coordinate with vendors, and support admissions and partnerships while delivering excellent customer service. Flexibility in hours is possible to meet event needs.

Qualifications

• High School Diploma required; college coursework or bachelor’s degree preferred.
• Bilingual English/Spanish preferred.
• Strong organizational and technical skills.
• Ability to manage financial data and computerized systems.
• Professional appearance and confidentiality maintained.

Responsibilities

• Support and staff non-athletic rental events at the campus by outside clients.
• Manage rental inquiries, facility tours, and a rental calendar.
• Coordinate site visits with clients and vendors.
• Input event forms, room reservations, payments, and catering orders.
• Maintain available dates and avoid double bookings across campus locations.
• Collaborate with safety, procurement, and risk management to follow guidelines.
• Act as a liaison between departments and vendors for event plans.
• Provide campus tour support and assist with internal events.

Skills

Administrative experience

Education

High School Diploma

College coursework or Bachelor’s degree preferred

Job description

Davenport University in Grand Rapids is seeking a part-time Customer Service/Event Scheduler for the W.A. Lettinga campus Welcome Desk. The role coordinates non-athletic facility rentals, tours, and campus events, serving as liaison with facilities, IT and catering while upholding university policies.

Youll manage event calendars, coordinate with vendors, and support admissions and partnerships while delivering excellent customer service. Flexibility in hours is possible to meet event needs.