On‑Site Event Services Assistant (Part‑Time)

asmglobal; Grand Rapids (MI); On-site; USD 18,000 - 24,000; Part time

Job summary

Legends Global is seeking an Event Services Assistant to support daily operations at DeVos Place in Grand Rapids. This part-time, on-site role reports to the Event Manager and encompasses administrative tasks, site visits, and event support.

You will organize files and calendars, assist with meetings, provide receptionist support, cover expo and ballroom spaces, liaise with clients, and help coordinate 1–3 events monthly, with a collaborative, respectful team culture.

Qualifications

• High School diploma or G.E.D. required.
• Two years related administrative experience preferred.
• Hospitality background is a plus.

Responsibilities

• Organizes, updates, and maintains file systems, calendars, and other records for Event Services.
• Assists with site visits and tours when appropriate.
• Attend weekly staff and event meetings.
• Receptionist support when needed.
• Show coverage for the expo floor, ballroom events, and meeting space as scheduled.
• Operates radio and dispatch system in professional and courteous manner.
• Liaison to clients for basic information.
• Supports Event Manager with day-to-day operations.
• Assists with other duties as assigned such as fire inspections and room conversions.
• Provides support to Sales and Event Services Department.
• Coordinates 1 to 3 events per month.

Skills

Task prioritization

Multi-tasking

Communication

Problem solving

Organizational skills

Office equipment operation

Education

High School diploma or G.E.D.

Two years related administrative experience

Hospitality background is preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Legends Global is seeking an Event Services Assistant to support daily operations at DeVos Place in Grand Rapids. This part-time, on-site role reports to the Event Manager and encompasses administrative tasks, site visits, and event support.

You will organize files and calendars, assist with meetings, provide receptionist support, cover expo and ballroom spaces, liaise with clients, and help coordinate 1–3 events monthly, with a collaborative, respectful team culture.