Part-Time Bookkeeper / Accounting Administrator

U.S. Lawns in Spokane, Wa; Joplin (MO); Hybrid; USD 39,000 - 47,000; Part time

Benefits offered by this job

Competitive salary

Flexible schedule

Opportunity for advancement

Job summary

U.S. Lawns - Spokane is seeking an experienced part-time bookkeeper to own day-to-day accounting records, ensuring accuracy, reconciliations, and current financial data.

The role requires QuickBooks Online proficiency, independent problem-solving, and attention to detail within a growing landscape management business. Responsibilities include reconciliations, AR/AP, vendor records, payroll-related items, and tax filings across WA and ID.

Qualifications

• 3+ years bookkeeping/accounting experience
• Bank and credit-card reconciliation experience
• Accounts Payable and Accounts Receivable experience
• Strong understanding of basic accounting principles
• Microsoft Excel proficiency
• Excellent attention to detail
• Ability to work independently
• Strong organizational skills
• Ability to maintain confidential financial information

Responsibilities

• Maintain company accounting records in QuickBooks Online
• Review and categorize bank and credit-card transactions
• Perform monthly bank and credit-card reconciliations
• Maintain Accounts Receivable and Accounts Payable
• Record and verify customer payments; monitor outstanding receivables and assist with collection tracking
• Enter and review vendor bills and expenses
• Maintain vendor and subcontractor records
• Track equipment, vehicle, loan, and liability accounts
• Reconcile payroll-related transactions
• Maintain 1099 vendor information
• Assist with year-end 1099 preparation
• Prepare and/or assist with Washington State excise tax filings
• Maintain records supporting Washington B&O and sales/use tax reporting
• Assist with applicable Idaho sales-tax reporting
• Review monthly Profit & Loss and Balance Sheet reports
• Identify unusual transactions, duplicate charges, misclassifications, and discrepancies
• Assist with month-end closing
• Maintain organized supporting documentation
• Coordinate with management and our CPA/tax professionals
• Assist with budgeting, cash-flow reporting, and job-cost reporting as needed

Skills

Bookkeeping

Bank reconciliations

Accounts payable

Accounts receivable

Excel

Attention to detail

Independent work

Organization

Confidentiality

Tools

QuickBooks Online

Job description

Benefits:

• Competitive salary
• Flexible schedule
• Opportunity for advancement

U.S. Lawns - Spokane is a growing commercial landscape management company serving commercial properties throughout Spokane County and North Idaho. Our services include landscape maintenance, irrigation, landscape enhancements, snow and ice management, and other exterior property services.

We are looking for an experienced part-time bookkeeper who can take ownership of our day-to-day accounting records and help keep our financial information accurate, reconciled, and current.

This is not simply a data-entry position. We are looking for someone who understands bookkeeping, knows QuickBooks Online, recognizes when something doesn't look right, and can independently research and resolve routine accounting issues.

Responsibilities

• Maintain company accounting records in QuickBooks Online
• Review and categorize bank and credit-card transactions
• Perform monthly bank and credit-card reconciliations
• Maintain Accounts Receivable and Accounts Payable
• Record and verify customer paymentsMonitor outstanding receivables and assist with collection tracking
• Enter and review vendor bills and expenses
• Maintain vendor and subcontractor records
• Track equipment, vehicle, loan, and liability accounts
• Reconcile payroll-related transactions
• Maintain 1099 vendor information
• Assist with year-end 1099 preparation
• Prepare and/or assist with Washington State excise tax filings
• Maintain records supporting Washington B&O and sales/use tax reporting
• Assist with applicable Idaho sales-tax reporting
• Review monthly Profit & Loss and Balance Sheet reports
• Identify unusual transactions, duplicate charges, misclassifications, and discrepancies
• Assist with month-end closing
• Maintain organized supporting documentation
• Coordinate with management and our CPA/tax professionals
• Assist with budgeting, cash-flow reporting, and job-cost reporting as needed

Qualifications

Required:

• 3+ years bookkeeping/accounting experience
• Strong QuickBooks Online experience
• Bank and credit-card reconciliation experience
• Accounts Payable and Accounts Receivable experience
• Strong understanding of basic accounting principles
• Microsoft Excel proficiency
• Excellent attention to detail
• Ability to work independently
• Strong organizational skills
• Ability to maintain confidential financial information

Highly Preferred:

• Washington Department of Revenue excise-tax experience
• Washington B&O and sales/use tax experience
• Idaho sales-tax experience
• Full-charge bookkeeping experience
• Job-cost accounting
• Payroll reconciliation
• 1099 preparation
• Multi-state accounting experience
• Construction, landscaping, trades, or field-service accounting experience

Schedule:

Approximately 10-15 hours per week initially. Some scheduling flexibility is available. Regular weekly availability and timely completion of month-end and tax deadlines are required. The position may include a combination of office and remote work after initial training and successful establishment of accounting procedures.

Compensation

$28-34/hour, depending on experience. Candidates with significant QuickBooks Online, Washington excise-tax, multi-state, and full-charge bookkeeping experience may qualify toward the upper end of the range.

What Success Looks Like

Our ideal bookkeeper keeps the books current rather than catching them up months later. Bank accounts reconcile. Receivables are monitored. Tax deadlines aren't missed. Loan balances make sense. Supporting documentation can be located when needed. Management receives accurate financial reports and is alerted when something unusual appears.

If you enjoy bringing order and accuracy to the financial side of a growing business, we'd like to hear from you.

Flexible work from home options available.