Part-Time Billing & Admin Specialist (Fresno)

Aston Carter; Fresno (CA); On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical, dental & vision benefits

401(k) retirement plan

Paid time off

Job summary

Aston Carter is seeking a part-time accounting/administrative professional for an on-site role in Fresno, CA. The position operates roughly 30 hours per week with responsibilities spanning front desk duties, billing, payroll, AP/AR, and project support.

The ideal candidate will have at least 2 years of administrative or accounting support experience, proficiency with Microsoft 365, and familiarity with Sage Accounting Software.

Qualifications

• High School Diploma or equivalent required.
• 2+ years of experience in administrative support, office coordination, accounting, or project support.
• Experience with billing, payroll processing, and accounts payable functions.
• Proficiency with Microsoft 365 Business, including Outlook, Excel, Word, and Teams.
• Experience with accounts payable and accounts receivable processes.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Greet visitors at front desk and assist with inquiries.
• Open, sort, and distribute mail in a timely manner.
• Maintain organized filing systems (electronic and physical).
• Prepare and process customer invoices and billing documentation.
• Enter, track, and maintain Accounts Payable records.
• Assist with vendor communications and invoice reconciliation.
• Support accounting functions using Sage software and maintain records.
• Collect, review, and submit employee timesheets and payroll data.
• Coordinate employee schedules and assist with workforce planning.
• Ensure payroll information is submitted timely per internal procedures.
• Prepare project proposal packets and supporting documentation.
• Coordinate meetings and project schedules for managers and teams.
• Use Microsoft 365 tools to support daily tasks and data entry.
• Provide general administrative support, including scanning and front desk coverage.

Skills

Administrative support

Billing & payroll processing

Accounts payable/receivable

Microsoft 365 suite

Data entry accuracy

Customer service

Front desk operations

Education

Associate Degree in related field

Tools

Sage Accounting Software

Microsoft 365

Job description

Aston Carter is seeking a part-time accounting/administrative professional for an on-site role in Fresno, CA. The position operates roughly 30 hours per week with responsibilities spanning front desk duties, billing, payroll, AP/AR, and project support.

The ideal candidate will have at least 2 years of administrative or accounting support experience, proficiency with Microsoft 365, and familiarity with Sage Accounting Software.