Administrative Accounting Assistant

Exafort, Inc.; San Jose (CA); Hybrid; USD 34,440 - 48,216; Part time

Job summary

Exafort, Inc. in San Jose, CA, is seeking a part-time Administrative Accounting Assistant. This hybrid role combines daily office tasks with accounting responsibilities, including accounts payable/receivable, reconciliations, and bookkeeping. The ideal candidate will have over two years of experience in bookkeeping or accounting, proficiency in QuickBooks and Excel, and strong organizational skills. This position includes managing vendor invoices, answering calls, and coordinating team meetings while working flexibly in a collaborative environment.

Qualifications

• 2+ years of combined experience in bookkeeping, accounting, or administrative roles.
• Working knowledge of double-entry bookkeeping principles.
• Ability to handle confidential financial information with discretion.
• Self-starter who can manage multiple priorities in a part-time schedule.

Responsibilities

• Perform bank and credit card reconciliations on a regular cadence.
• Manage vendor invoices, process payments, and maintain accurate A/P records.
• Handle client billing, collections, and A/R follow-up.
• Record journal entries and assist with month-end close activities.
• Answer phones, greet clients, and manage front-office reception duties.
• Schedule appointments and coordinate meetings for the team.
• Maintain organized physical and digital filing systems.
• Order office supplies and support general office operations.

Skills

Bookkeeping

Double-entry bookkeeping principles

Proficiency in QuickBooks

Proficiency in Microsoft Excel

Organizational skills

Attention to detail

Professional communication

Confidential information handling

Education

Associate's or Bachelor's degree in Accounting, Business, or related field

Job description

Finance & Administration San Jose, CA Part-Time

Overview

The Administrative Accounting Assistant is a hybrid role combining daily office administration with hands-on accounting responsibilities. Based in our San Jose, CA office, you will support the finance team with accounts payable and receivable, reconciliations, and bookkeeping, while also serving as a welcoming first point of contact for clients and vendors. This part-time role is ideal for a detail-oriented professional who enjoys variety and thrives in a collaborative environment.

Objectives & Responsibilities

• Perform bank and credit card reconciliations on a regular cadence
• Manage vendor invoices, process payments, and maintain accurate A/P records
• Handle client billing, collections, and A/R follow-up
• Record journal entries and assist with month-end close activities
• Answer phones, greet clients, and manage front-office reception duties
• Schedule appointments and coordinate meetings for the team
• Maintain organized physical and digital filing systems
• Order office supplies and support general office operations

Skills & Qualifications

• 2+ years of combined experience in bookkeeping, accounting, or administrative roles
• Working knowledge of double-entry bookkeeping principles
• Proficiency in QuickBooks and Microsoft Excel highly desirable
• Strong organizational skills and attention to detail
• Professional communication skills, both written and verbal
• Ability to handle confidential financial information with discretion
• Self-starter who can manage multiple priorities in a part-time schedule
• Associate's or Bachelor's degree in Accounting, Business, or related field is a plus

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