Part-Time Bilingual Administrative Assistant – Parish Office

DIOCESE OF SAVANNAH; Savannah (GA); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Sacred Heart in Savannah seeks a part-time bilingual Administrative Assistant (English/Spanish) to support the Pastor, parish staff, and parishioners. The role provides a welcoming presence in the parish office and helps with day-to-day operations and communications.

The ideal candidate has 1–3 years of administrative experience, strong bilingual abilities, and proficiency in Microsoft Office, Canva, and QuickBooks. Notary is a plus; confidentiality is essential.

Qualifications

• High school diploma required; college coursework preferred.
• One to three years of administrative or office experience.
• Fluent in English and Spanish, written and verbal.
• Notary Public certification preferred.
• Knowledge of Catholic parish life and basic teachings.
• Proficient in Microsoft Office, Canva, and QuickBooks; able to learn new software.

Responsibilities

• Provide administrative, clerical, and customer service support to Pastor and parish staff.
• Welcome visitors and direct inquiries to appropriate ministries.
• Manage parish correspondence, email, mail distribution, and office records.
• Maintain parish calendars, schedules, and meeting notices.
• Assist with sacramental registrations (baptisms/weddings) and bulletin preparation.
• Update parish website and assist with weekly bulletin.
• Process parish receipts and maintain related records.
• Order and maintain office supplies; take meeting minutes; file management.
• Maintain confidentiality in all parish matters.

Skills

Bilingual English/Spanish

Microsoft Office

Canva

QuickBooks

Customer service

Organizational skills

Communication skills

Confidentiality

Minutes taking

Education

High school diploma

College coursework preferred

Notary Public certification (preferred)

Tools

Canva

QuickBooks

Microsoft Office

Outlook

Job description

Sacred Heart in Savannah seeks a part-time bilingual Administrative Assistant (English/Spanish) to support the Pastor, parish staff, and parishioners. The role provides a welcoming presence in the parish office and helps with day-to-day operations and communications.

The ideal candidate has 1–3 years of administrative experience, strong bilingual abilities, and proficiency in Microsoft Office, Canva, and QuickBooks. Notary is a plus; confidentiality is essential.