Administrative Assistant (Bilingual) | Sacred Heart, Savannah

CATHOLIC DIOCESE OF SAVANNAH; Savannah (GA); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Sacred Heart, Savannah is seeking a part-time bilingual Administrative Assistant to support the Pastor, parish staff, and parishioners. This role serves as a welcoming presence in the parish office and assists with day-to-day operations, correspondence, and calendar management.

Requirements include fluency in English and Spanish, a high school diploma, 1–3 years of administrative experience, proficiency in Microsoft Office, Canva, and QuickBooks, and a commitment to confidentiality and

Qualifications

• Bilingual English/Spanish with written and verbal fluency.
• High school diploma required; college coursework preferred.
• 1–3 years of administrative or office experience.
• Knowledge of Catholic parish life is a plus.
• Proficiency in Word, Excel, Outlook; ability to learn new software.

Responsibilities

• Greet and assist visitors in the parish office.
• Assist with parish correspondence, email, mail distribution and records.
• Maintain parish calendars, schedules and meeting notices.
• Support sacramental registrations and parish activities.
• Prepare weekly bulletin and website updates.

Skills

Bilingual English/Spanish

Customer service

Organization

Communication

Confidentiality

Independent work

Education

High school diploma

Tools

Microsoft Office

Canva

QuickBooks

Job description

Administrative Assistant (Bilingual) | Sacred Heart, Savannah

The parish seeks a part-time bilingual (English/Spanish) Administrative Assistant to provide administrative, clerical, and customer service support to the Pastor, parish staff, and parishioners. This position serves as a welcoming presence in the parish office and assists with the day-to-day operations of the parish.

Qualifications

• Practicing Catholic in good standing who supports and upholds the teachings, values, and mission of the Roman Catholic Church.
• High school diploma required; college coursework preferred.
• One to three years of administrative or office experience.
• Fluent in both English and Spanish, including written and verbal communication.
• Knowledge of Catholic parish life and basic teachings of the Catholic Church.
• Notary Public certification preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook), Canva, and QuickBooks, with the ability to learn new software as needed.
• Strong organizational, communication, and customer service skills.
• Excellent attention to detail and ability to maintain confidentiality.
• Ability to prioritize tasks, meet deadlines, and work with frequent interruptions.
• Self-motivated and able to work independently with minimal supervision.
• Valid driver's license.
• Provide administrative support to the Pastor, parish staff, and ministry leaders.
• Welcome visitors and assist callers, directing inquiries to the appropriate person or ministry.
• Manage parish correspondence, email communications, mail distribution, and office records.
• Maintain parish calendars, schedules, and meeting notices.
• Assist parishioners with sacramental registrations, including baptisms and weddings.
• Prepare and maintain records related to Mass intentions, altar flowers, and other parish activities.
• Assist with weekly parish bulletin preparation and website updates.
• Process parish receipts and maintain related records.
• Order and maintain office supplies and materials.
• Record minutes for staff meetings as assigned.
• Maintain both electronic and paper filing systems.
• Perform other duties as assigned to support the mission and operations of the parish.

Physical Requirements

• Ability to lift and carry up to 35 pounds.
• Ability to sit, stand, and work at a computer for extended periods.

Additional Requirements

• Must maintain strict confidentiality in all parish matters.

The duties and responsibilities described above are not intended to be a comprehensive list and may be modified or supplemented as parish needs require.

NOTE:

VIRTUS training and a criminal background check are required for hiring at parishes and the Diocese of Savannah.