Administrative Assistant (Bilingual) | Sacred Heart, Savannah

DIOCESE OF SAVANNAH; Savannah (GA); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Sacred Heart in Savannah seeks a part-time bilingual Administrative Assistant (English/Spanish) to support the Pastor, parish staff, and parishioners. The role provides a welcoming presence in the parish office and helps with day-to-day operations and communications.

The ideal candidate has 1–3 years of administrative experience, strong bilingual abilities, and proficiency in Microsoft Office, Canva, and QuickBooks. Notary is a plus; confidentiality is essential.

Qualifications

• High school diploma required; college coursework preferred.
• One to three years of administrative or office experience.
• Fluent in English and Spanish, written and verbal.
• Notary Public certification preferred.
• Knowledge of Catholic parish life and basic teachings.
• Proficient in Microsoft Office, Canva, and QuickBooks; able to learn new software.

Responsibilities

• Provide administrative, clerical, and customer service support to Pastor and parish staff.
• Welcome visitors and direct inquiries to appropriate ministries.
• Manage parish correspondence, email, mail distribution, and office records.
• Maintain parish calendars, schedules, and meeting notices.
• Assist with sacramental registrations (baptisms/weddings) and bulletin preparation.
• Update parish website and assist with weekly bulletin.
• Process parish receipts and maintain related records.
• Order and maintain office supplies; take meeting minutes; file management.
• Maintain confidentiality in all parish matters.

Skills

Bilingual English/Spanish

Microsoft Office

Canva

QuickBooks

Customer service

Organizational skills

Communication skills

Confidentiality

Minutes taking

Education

High school diploma

College coursework preferred

Notary Public certification (preferred)

Tools

Canva

QuickBooks

Microsoft Office

Outlook

Job description

Administrative Assistant (Bilingual) | Sacred Heart, Savannah

The parish seeks a part-time bilingual (English/Spanish) Administrative Assistant to provide administrative, clerical, and customer service support to the Pastor, parish staff, and parishioners. This position serves as a welcoming presence in the parish office and assists with the day-to-day operations of the parish.

Qualifications

• Practicing Catholic in good standing who supports and upholds the teachings, values, and mission of the Roman Catholic Church.
• High school diploma required; college coursework preferred.
• One to three years of administrative or office experience.
• Fluent in both English and Spanish, including written and verbal communication.
• Knowledge of Catholic parish life and basic teachings of the Catholic Church.
• Notary Public certification preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook), Canva, and QuickBooks, with the ability to learn new software as needed.
• Strong organizational, communication, and customer service skills.
• Excellent attention to detail and ability to maintain confidentiality.
• Ability to prioritize tasks, meet deadlines, and work with frequent interruptions.
• Self-motivated and able to work independently with minimal supervision.
• Valid driver's license.
• Provide administrative support to the Pastor, parish staff, and ministry leaders.
• Welcome visitors and assist callers, directing inquiries to the appropriate person or ministry.
• Manage parish correspondence, email communications, mail distribution, and office records.
• Maintain parish calendars, schedules, and meeting notices.
• Assist parishioners with sacramental registrations, including baptisms and weddings.
• Prepare and maintain records related to Mass intentions, altar flowers, and other parish activities.
• Assist with weekly parish bulletin preparation and website updates.
• Process parish receipts and maintain related records.
• Order and maintain office supplies and materials.
• Record minutes for staff meetings as assigned.
• Maintain both electronic and paper filing systems.
• Perform other duties as assigned to support the mission and operations of the parish.

Physical Requirements

• Ability to lift and carry up to 35 pounds.
• Ability to sit, stand, and work at a computer for extended periods.

Additional Requirements

• Must maintain strict confidentiality in all parish matters.

The duties and responsibilities described above are not intended to be a comprehensive list and may be modified or supplemented as parish needs require.

NOTE:

VIRTUS training and a criminal background check are required for hiring at parishes and the Diocese of Savannah.